Name of Contact Person Responsible for Corrective Action Plan: Shanika Clay,
Chief Financial Officer
Corrective Action Plan: Management implemented new processes as of April 2024
which will ensure all vendors are verified for suspension and debarment prior to
awarding or extending a contract. The observed instances lacking documentation
occurred prior to the revised processes. Since April 2024, Procurement completes
a check of SAMS.gov for all requisitions above $25,000 which leverage federal
funds. This expectation is outlined in a requisition checklist. Further, the Finance
office completes two reviews during the year to identify vendors that have
accumulated more than $25,000 of spend using federal funds and a check of
SAMS.gov is performed for any vendors identified at that time. Emails are retained
regarding the performance of these checks. Management will continue to proceed
with these revised controls; no additional corrective actions are planned.
Anticipated Completion Date: Complete as of July 2024