Finding 539533 (2024-001)

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Requirement
C
Questioned Costs
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Year
2024
Accepted
2025-03-28
Audit: 350070
Organization: City of Sunnyvale (CA)

AI Summary

  • Issue: Payment for Invoice #TBRA 2022-2024 Invoice #20 was made 16 days late.
  • Trend: This delay exceeds the 30-day payment requirement outlined in the agreement.
  • Recommendation: Review payment processes to ensure timely compliance with contract terms.

Finding Text

For Invoice #TBRA 2022-2024 Invoice #20, dated 2/16/2024, the City made the payment on 4/2/2024, which is 16 days past the 30-day requirement stated in the agreement.

Corrective Action Plan

The invoice related to the finding was processed and payment was sent on April 2, 2024. The City has implemented process improvements to ensure timely payments are processed and sent to subrecipients in accordance with the agreement terms. The City has hired a full time Housing Programs Analyst who oversees the federal programs and reviews each invoice upon submittal. At the time of the finding in 2024, the position was vacant. The City has also accommodated the subrecipient by allowing in person pick up of payment to expedite the process even further.

Categories

No categories assigned yet.

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
66.958 Water Infrastructure Finance and Innovation (wifia) (e) $10.36M
20.205 Highway Planning and Construction $8.88M
17.278 Wioa Dislocated Worker Formula Grants $6.32M
17.259 Wioa Youth Activities $1.59M
17.258 Wioa Adult Program $1.26M
14.239 Home Investment Partnerships Program $1.11M
17.277 Workforce Innovation and Opportunity Act (wioa) National Emergency Grants $994,737
21.027 Coronavirus State and Local Fiscal Recovery Funds $155,269
97.036 Fema / State of Ca Office of Emergency Services $91,308
45.310 Grants to States $50,951
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $41,870
14.218 Community Development Block Grants/entitlement Grants $3,204
20.600 State and Community Highway Safety $1,293