Finding Text
2024-004
8540.032
Department Of Education
Student Financial Aid
84.063, 84.268
"P063P218567-2024
P268K228567-2024"
N/A
N/A
7/1/23 - 6/30/24
Significant Deficiency
Did not result in material questioned costs therefore will document as a SD.
Finding is neither systemic nor will it lead to 5% questioned cost.
N/A
"Per Uniform Guidance 2 CFR 200.303, nonfederal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations, and program compliance requirements.
The Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless of if they receive aid from the institution or not. Changes to said status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days.
The Code of Federal Regulations, 34 CFR 685.309(b), states the school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date. "
The University did not properly report student enrollment changes for students who received federal student aid to the National Student Loan Data System (NSLDS).
N/A
"During our testing of 9 students, we identified 4 students whose enrollment status changes were not reported, 1 student with an incorrect effective date reported, 1 student with an incorrect program begin date, and 6 students whose status changes were not reported timely. In addition, 1 student was incorrectly reported as withdrawal who should not have had a status change reported. We also note that for 7 of the selected students, enrollment status was not certified every 60 days.
We also note that the University did not document any evidence of review."
The college did not have the appropriate resources and staffing in place to verify they were in compliance with all requirements.
The University was not in compliance with the requirements to properly report student enrollment data correctly. Incorrect dates submitted to NSLDS may be used to determine the grace period for the repayment and interest of outstanding Title IV student loans.
Yes
We recommend the University review current processes for reporting to NSLDS and implement procedures to ensure submissions are reported timely and accurately.
Management agrees with this finding.
See 0100.25