Finding 538758 (2024-001)

Significant Deficiency
Requirement
N
Questioned Costs
$1
Year
2024
Accepted
2025-03-28
Audit: 349462
Organization: Coleman Apartments, Inc. (OH)
Auditor: Hw&co

AI Summary

  • Core Issue: The replacement reserve account was underfunded due to one missed monthly deposit of $230.
  • Impacted Requirements: Monthly deposits to the replacement reserve account must comply with the regulatory agreement.
  • Recommended Follow-Up: Ensure the underfunded amount is deposited, which management has agreed to complete by February 26, 2025.

Finding Text

Title and CFDA Number of Federal Program: Supportive Housing for Persons with Disabilities CFDA Number 14.181 (S3800-011) Type of Finding: Federal Award Finding (S3800-015) Finding Resolution Status: Resolved (S3800-016) Information on Universe Population Size: All monthly replacement reserve deposits for the year ended December 31, 2024. (S3800-017) Sample Size Information: 12 (S3800-018) Identification of Repeat Finding Reference Number: Not applicable (S3800-019) Criteria: In accordance with the regulatory agreement, a monthly deposit in the amount of (S3800-020) $230 is required to be made to the replacement reserve account. Statement of Condition: The replacement reserve account was underfunded during the year. (S3800-030) Criteria: One monthly deposit was not made for the replacement reserve account during the (S3800-020) year. Effect or Potential Effect: The replacement reserve account was underfunded at year-end. (S3800-033) Auditor Noncompliance Code: N – Reserve for Replacements Deposits (S3800-035) Questioned Cost: $230 (S3800-040)Reporting Views of Responsible Officials: See management’s response (S3800-150) (S3800-045) •FHA/Contract Number: 042-HD035 (3800-037) •Questioned Costs: $230 (3800-038) Context: Replacement reserve funds should be deposited in accordance with the (S3800-050) regulatory agreement. Recommendation: We recommend that the underfunded amount be deposited into the (S3800-080) replacement reserve account. Auditor’s Summary of the Auditee’s Comments on the Finding and Recommendation: (S3800-090) Management agreed with the recommendation. •Response Indicator: Agree (3800-130) •Completion Date: February 26, 2025 (3800-140) Response: (S3800-1500) Management agreed with the recommendation and corrected the finding prior to issuance of the audit. Contact Person: Thomas Lyzen (S3800-160 to 180)

Corrective Action Plan

Management deposited the underfunded amount in to the replacement reserve account prior to issuance of the audit.

Categories

Questioned Costs Reporting

Other Findings in this Audit

  • 538759 2024-001
    Significant Deficiency
  • 1115200 2024-001
    Significant Deficiency
  • 1115201 2024-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.181 Supportive Housing for Persons with Disabilities $51,176