Finding Text
Federal Agency: U.S. Department of Education
Pass-through Entity: None
Federal Program: Student Financial Assistance Cluster (Federal Assistance Listing No.’s 84.007, 84.033,
84.038, 84.063, 84.268, 84.379)
Requirement: Special Tests and Provisions
Criteria:
In accordance with 34 CFR 690.83(b)(2) and 34 CFR 685.309, the College is required to report enrollment information
under the Pell grant and the Federal Direct loan programs via the National Student Loan Data System (NSLDS). The
administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information
reported by the College. The enrollment information includes reviewing, updating, and certifying student enrollment
statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file.
Condition:
Enrollment status and enrollment status effective dates are not being properly updated when a change in a student’s
enrollment status occurs. This condition was specifically found in students who were enrolled in a graduate program
but needed to complete undergraduate coursework. Additionally, an enrollment status had not been updated for a
student who dropped a course which resulted in a change to their enrollment status.
Cause of Condition:
Due to the various programs offered by the College, there can be some confusion on the proper enrollment status.
Accurate enrollment statuses should be reviewed and agreed to by the College’s enrollment records and reviewed by
a knowledgeable supervisor.
Effect:
Schools are required to report accurate enrollment data to NSLDS for proper processing of student enrollment data.
Changes in student enrollment statuses can affect the eligibility of Pell grant and Federal Direct loans. Improper
enrollment reporting can affect the College’s enrollment reporting statistics and could lead to the College receiving
compliance letters.
Questioned Costs:
No questioned costs.
Perspective Information:
N/A
Recommendation:
We recommend that the College employ stronger oversight in this area by implementing procedures to ensure student
statuses are updated correctly. Further educational training is necessary to gain the proper understanding of
enrollment reporting and when statuses need to be changed. Additionally, a process should be put in place to review
enrollment reporting back to enrollment records to ensure accuracy.
View of Responsible Official(s):
The College implemented a policy on January 1, 2025, that clearly defines the proper enrollment status for the various
programs offered. The policy has been reviewed by respective administrators. The staff member that is submitting
student enrollment data to NSLDS has been trained accordingly. In addition, reports have been created to check the
accuracy of enrollment data prior to submission. See Corrective Action Plan.