Finding Text
2024-002 - Untimely Reporting of Student Disbursements. Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Reporting). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Number 84.063; Award Number P063P231638.
Criteria. According to 2 CFR § 200.328, recipients of federal awards must submit financial reports as required by the Federal award. For Title IV programs, the Department of Education mandates that disbursement records for Pell grants be submitted to the Common Origination and Disbursement system no later than 15 days after making the disbursement or becoming aware of the need to adjust a student's previously reported disbursement.
Condition. One student of the forty students tested received a disbursement that was not reported to the federal government within the required timeframe.
Cause. Due to system errors, the College was not able to timely file the report with the Common Origination and Disbursement timely.
Effect. As a result of this condition, the College did not fully comply with the requirements to report disbursements within 15 days of disbursing funds.
Questioned Costs. No costs were required to be questioned as a result of this finding, in as much of our testing did not reveal any unallowed costs.
Repeat Finding. Yes, 2023-001 in prior year.
Recommendation. We recommend that the College implement policies and procedures, including designating an individual to oversee this reporting requirement, to ensure information is submitted to the Common Origination and Disbursement in a timely manner.
View of Responsible Officials. Management believes this was an isolated incident and has prepared a Corrective Action Plan.