District Response to Audit Finding 2024-003: Time and Effort Certification Payroll (Significant Deficiency and Noncompliance)
The District acknowledges the repeated finding and is committed to addressing the issue to ensure compliance with federal grant requirements. A comprehensive corrective action plan will be implemented to improve the tracking, certification, and retention of time and effort logs for employees working under federal grants.
To address miscommunication betwen the grant manager and the business manager, clear procedures will be established, including scheduled coordination meetings and documented responsibilities. Training sessions will be conducted for all relevant staff to reinforce the importance of timely and certified documentation. Additionally, an internal review process will be implemented to regularly monitor compliance with both District policies and federal regulations.
To prevent recurrence, oversight measures will include reviews of time and effort logs and checks to ensure all records are properly signed and retained.
Responsible Official: Amanda Harding, Business Manager
Estimated Completion Date: 04.01.2025