Finding Text
Assistance Listing Number, Federal Agency, and Program Name: Across all programs
Federal Award Identification Number and Year: Across all programs
Pass-through Entity – Various
Finding Type – Material weakness in internal control over compliance
Repeat Finding – N/A
Criteria – Per 2 CFR 200.512 (a) (1), the audit must be completed, and the data collection form described in paragraph (b) of this section and reporting package described in paragraph (c) of this section must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Per 2 CFR 200.501 (b), a non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with § 200.514.
Condition – The data collection form was not submitted within the required time as required by 2 CFR 200.512 for the year ended March 31, 2024.
Identification of How Questioned Costs Were Computed – N/A
Questioned Costs – None
Cause – Activities related to a certain Federal grant were not accurately monitored or tracked to ensure proper reporting, which in turn caused a delay in closing the books and records in a timely manner.
Effect – The data collection form was not submitted within the required time as required by 2 CFR 200.512.
Recommendation – We recommend that the Organization maintain a system of policies, procedures, and controls to ensure that the financial records closed in a timely manner in order to facilitate the timely submission of the data collection form.
View of Responsible Officials and Corrective Action Plan – To enhance the efficiency and accuracy of financial reporting in a timely manner, the Organization will implement a detailed checklist and timeline for grant closeout procedures. The finance team will ensure expenditures meet the grant agreement schedule and follow the grant closeout guidelines. The procedures will be supported by a calendar reminder system for all critical milestones. This finding relates one legacy grant.