Finding Text
Finding 2024-001 - U.S. Department of Education (USD), Title IV Student Financial Aid
Programs (significant deficiency):
Information on the federal program – Federal Pell Grant Program, FAL No. 84.063, June 30,
2024; Federal Work-Study Program, FAL No. 84.033, June 30, 2024; Federal Supplemental
Opportunity Grant Program, FAL No. 84.007, June 30, 2024; Federal Direct Student Loan
Program, FAL No. 84.268, June 30, 2024; Teachers Education Assistance for College (TEACH),
FAL No. 84.379, June 30, 2024
Criteria – Federal regulations governing Title IV programs.
Condition – Instances of noncompliance were noted as more fully described in the context
below.
Questioned Costs – $0
Context – We observed the following conditions in connection with our testing of the various U.S.
Department of Education, Title IV, Student Financial Assistance Programs:
(a) Six (6) out of 6 students tested for withdrawals and the return of Title IV funds were completed
using the incorrect semester dates. 34 CFR 668.22.
(b) Three (3) out of 3 students tested for Enrollment Reporting had untimely reporting. 34 CFR
685.309(b), 34 CFR 682.610(c), 34 CFR 674.33(j).
(c) We noted postings for the Fall and Spring awards in Direct Loans and Pell were posted to
student accounts after the payment period and fiscal year ended June 30, 2024.
Cause – Oversight by responsible employees of properly monitoring regulatory requirements
Effect – The College’s participation in the Title IV programs could be subject to USDE sanctions
as applicable.
Repeat Finding – No.
Auditor's Recommendation – The College should implement corrective actions to ensure that
the above findings are resolved and will not recur in future periods.
View of Responsible Officials –
(a) All six students have been recalculated with the correct date. The issue originated from
implementing the Colleague (ERP) system. The College has now established a
procedure to ensure this process is reviewed during the RT24 calculation.
(b) The College has hired a financial professional with experience in the Colleague (ERP)
system. This professional has provided staff training and established standard
operating procedures to promote better operating efficiency and effectiveness.
(c) The issue resulted from implementing the Colleague (ERP) system. Standard Operating
Procedures have been developed, and the financial aid staff has been trained to help
prevent these types of issues in the future.