FAC Explorer

Finding 526677 (2024-001)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-03-12
Audit: 345685
Organization: Newburgh Enlarged City School District (NY)
Auditor: Efpr Group Cpa’s PLLC

AI Summary

  • Core Issue: The District's accounting records are inaccurate due to staffing changes, leading to delays in reconciling asset and liability accounts.
  • Impacted Requirements: Management must ensure accurate accounting records and consistent documentation for journal entries and cash receipts.
  • Recommended Follow-Up: Reconcile significant asset and liability accounts at year-end to correct inaccuracies, with completion expected by June 30, 2025.

Finding Text

Criteria - Management is responsible for maintaining accurate accounting records. Condition - Significant changes occurred in the District staffing during the year resulting in delays in reconciling asset and liability accounts in multiple funds and therefore, the accounting records did not accurately reflect appropriate balances. Cause - The District must have highly qualified people in the position of District Treasurer and Deputy Treasurer; staff are to attach supporting documentation to all journal entries and cash receipts in Wincap, but that was not consistently done; staff have wide access to files which allows for removal of documents that should be maintained through staffing transitions. Effect of Condition - Material adjusting journal entries across all funds were required in order to correct and/or correct those done by the District Treasurer and accurately report accounting records. Recommendation - We recommend that significant asset and liability accounts be reconciled at year-end to ensure accounting records accurately reflect appropriate balances. Views of Responsible Officials and Planned Corrective Actions - (1) Audit Finding 2024-001 (a) Comments on the finding and recommendation: The District agrees with the finding. The District also agrees with the recommendation. See below for actions taken. (b) Actions Taken: Management will reconcile significant asset and liability accounts at year end to ensure accounting records accurately reflect appropriate balances. (c) Anticipated Completion Date: Management anticipates this finding will be resolved by June 30, 2025. (d) Person Responsible for Implementation: Todd Currie, District Treasurer.

Corrective Action Plan

Name of Auditee: Newburgh Enlarged City School District Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: Year ended June 30, 2024 CAP Prepared by: Kimberly Rohring, Assistant Superintendent for Finance/CFO Email: krohring@necsd.net (A) Current Finding on the Schedule of Findings and Questioned Costs (1) Audit Finding 2024-001 (a) Comments on the finding and recommendation: The District agrees with the finding. The District also agrees with the recommendation. See below for actions taken. (b) Actions Taken: Management will reconcile significant asset and liability accounts at year end to ensure accounting records accurately reflect appropriate balances. (c) Anticipated Completion Date: Management anticipates this finding will be resolved by June 30, 2025. (d) Person Responsible for Implementation: Todd Currie, District Treasurer.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 526678 2024-001
    Material Weakness
  • 526679 2024-001
    Material Weakness
  • 526680 2024-001
    Material Weakness
  • 526681 2024-001
    Material Weakness
  • 526682 2024-001
    Material Weakness
  • 526683 2024-001
    Material Weakness
  • 526684 2024-001
    Material Weakness
  • 1103119 2024-001
    Material Weakness
  • 1103120 2024-001
    Material Weakness
  • 1103121 2024-001
    Material Weakness
  • 1103122 2024-001
    Material Weakness
  • 1103123 2024-001
    Material Weakness
  • 1103124 2024-001
    Material Weakness
  • 1103125 2024-001
    Material Weakness
  • 1103126 2024-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $5.96M
10.555 National School Lunch Program $5.77M
10.553 School Breakfast Program $2.96M
84.287 Twenty-First Century Community Learning Centers $668,186
10.582 Fresh Fruit and Vegetable Program $335,189
84.367 Improving Teacher Quality State Grants $331,489
10.559 Summer Food Service Program for Children $256,131
84.365 English Language Acquisition State Grants $223,138
84.048 Career and Technical Education -- Basic Grants to States $176,191
84.010 Title I Grants to Local Educational Agencies $102,290
10.558 Child and Adult Care Food Program $68,907
10.185 Local Food for Schools Cooperative Agreement Program $44,865
84.173 Special Education_preschool Grants $40,136
84.425 Education Stabilization Fund-Arp $6,045
84.027 Special Education_grants to States $5,433
84.424 Student Support and Academic Enrichment Program $5,059