Finding 525621 (2024-001)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-03-04

AI Summary

  • Core Issue: Significant adjustments were needed for the SEFA due to errors, leading to a material change in federal award expenditures.
  • Impacted Requirements: Compliance with 2 CFR Part 200 was not met due to lack of independent review and oversight.
  • Recommended Follow-Up: Management should conduct a thorough review of the SEFA and related documents before submission, ideally by someone not involved in its preparation.

Finding Text

Condition: As a result of our audit procedures and review of the SEFA, we proposed multiple adjustments to the SEFA, which resulted in a material change in total expenditures of federal awards. Criteria: 2 CFR Part 200 Cause: Oversight by management, and there was not an independent review of the SEFA prepared by someone other than the preparer. Effect: Audit adjustments were required for the SEFA to be materially correct in accordance with 2 CFR Part 200.510(b). Recommendation: We recommend that prior to sending the SEFA to the auditors, management performed a detailed review of the SEFA, general ledger, and monthly invoicing spreadsheets for each federal program included on the SEFA, to ensure the reports are consistent and the SEFA is complete and accurate. If possible, this review should be completed by an individual who did not prepare the SEFA and who has the appropriate skills, knowledge and experience of accounting and reporting in the nonprofit industry. View of Responsible Official and Planned Corrective Action: Management agrees with the finding. See corrective action plan.

Corrective Action Plan

Management did not have an independent reviewer for the SEFA document preparation this year which resulted in an error being identified by the auditors. The error was mathematical in nature and could have been identified by a second reviewer. For future reporting, the SEFA will be reviewed by the Executive Director, Accountant, and Board Treasurer prior to being sent to the auditors and will be distributed in ‘draft’ form until completed.

Categories

Reporting

Other Findings in this Audit

  • 1102063 2024-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
16.021 Justice Systems Response to Families $307,079
21.027 Coronavirus State and Local Fiscal Recovery Funds $190,347
14.251 Economic Development Initiative, Community Project Funding, and Miscellaneous Grants $117,810
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $87,046
93.592 Family Violence Prevention and Services/discretionary $74,183
14.231 Emergency Solutions Grant Program $51,754
93.558 Temporary Assistance for Needy Families $15,259
97.024 Emergency Food and Shelter National Board Program $5,805