Finding Text
Finding 2023-001 Single Audit Report Submission - Reporting
Assistance Listing No. 93.243 Substance Abuse and Mental Health Services Administration
Criteria: Pursuant to the Uniform Guidance, organizations expending federal financial assistance in excess of $750,000 in a fiscal year are required to submit the data collection form and reporting package by the earlier of either 30 days after receipt of the auditor’s report, or nine months after the end of the fiscal year end date.
Condition: The completion of the Organization’s Single Audit was delayed. Hence, the Single Audit reporting deadline was not met.
Cause: The audit started late primarily due to the Organization's delayed contract situation causing a delay in cash flow.
Effect: The Organization failed to submit the Single Audit reporting package for the year ended December 31, 2023 on time.
Questioned costs: None.
Recommendation: The Organization’s management should try its best to aim to complete the Single Audit in a timely manner and meet the reporting deadline.
Views of Responsible Officials and Planned Corrective Actions: We acknowledge the finding related to the delayed submission of the Single Audit report and appreciate the recommendation provided. Management is committed to ensuring timely completion and submission of future Single Audit reports in accordance with the required deadlines.
To address this, we will implement the following corrective actions:
1. Enhanced Internal Timeline: We will establish an internal deadline for audit-related documentation and review, allowing sufficient time for finalization before the official reporting deadline.
2. Increased Coordination: Management will work closely with auditors and key stakeholders throughout the audit process to ensure timely responses and resolution of outstanding items.
3. Resource Allocation: Additional internal resources will be dedicated to supporting the audit process, ensuring that necessary documentation and financial records are prepared in advance.
4. Regular Progress Monitoring: We will implement periodic check-ins during the audit period to track progress and address any potential delays proactively.
We are confident that these measures will improve our ability to meet future reporting deadlines and enhance overall efficiency in the audit process.