Finding Text
Finding No. 2024-001: Controls Over Student Financial Assistance Special Tests and Provisions –
Enrollment Reporting (Repeated from Finding No. 2022-001, 2023-001)
Federal Program Name Student Financial Assistance Program
Project No. P063P220542, P063P230542, P007A221184, P007A231184,
P033A221184, P033A231184
CFDA No. 84.063, 84.007, 84.033
Federal Agency U.S. Department of Education
Criteria/Specific Requirement:
CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that
a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis.
The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60
days of the date of determination of status change.
Condition:
During the compliance testing of “Special Tests and Provisions” requirements related to Enrollment
Reporting, we noted the following exceptions:
• Two (2) students were not reported to the Clearinghouse after withdrawing from the
institution.
Questioned Costs:
None
Context:
Of the forty (40) students tested for Enrollment Reporting purposes, two (2) students were not
reported within the 60-day time frame.
Effect:
Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS.
Cause:
The College’s Student Information System (SIS), Jenzabar One, generates Clearinghouse files for
term reporting with pre-populated withdrawal dates. After receiving the audit finding, the College
determined that its SIS was using the incorrect date for some withdrawals. The SIS was using the
school’s determination date instead of the withdrawal date for reporting which was the cause of the
finding.
Recommendation:
We recommend the College establish procedures to ensure that accurate and timely information is
report to NSLDS.
Management’s Response:
Management agrees with the finding.