Finding 2024-004
Name of contact person:
Corrective Action:
Proposed Completion
Date:
Section II - Financial Statement Findings (continued)
Jul-24
The disbursement of funds will be done via a check or ACH transfer. The wiring
of funds will not be a means of paying vendors. If a governmental agency requires
a wire transfer, then a wire template will be set up. ALL wire templates will
require the approval of the County Manager. The Budget & Finance Director
Officer will set up the Wire Template. The County Manager, Budget & Finance
Officer, Assistant Finance Officer can initiate a wire, but CANNOT approve their
own wire. One of the other designees will need to approve it. All checks now
require the signature of the BoCC Chair and the Budget & Finance Director.
There will be a shift in staff responsibilities to facilitate dual controls, a
segregation of duties, cross-trainings of staff and to maintain internal controls over
the assets. FInancial Policies and Procedures will be written and communicated to
staff.
Additional Training will be given now to staff to ensure they are keying child
support referrals timely and adequately once the CCU period is done, since they
are currently not required. Caseworkers will be instructed if IV-D referrals are
keyed to provide the necessary documentation to support the (child support
worker’s request) if keyed during the CCU period. Child support enforcement Job
aid will be discussed and distributed with team members. Child support (IV-D)
referrals for MA, CA, & MAGI Cases will also be reviewed and discussed with
team members.
1/31/2025