Finding 524495 (2024-002)

U.S. Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing Number(s): 84.063, 84.007, 84.268, 84.033 Compliance Requirement: Special Tests & Provisions – Enrollment Reporting Type of Finding: Significant Deficiency in Internal Control Criteria: Under 34 CFR 690.83(b)(2) and 34 CFR 685.309 states that Institutions are responsible for timely and accurate reporting of a student’s enrollment status and changes in those enrollment statuses, whether they report directly or via a third-party servicer. When an Institution is made aware of a change in a student’s enrollment status, the Institution has 60 days to update the change in enrollment status via NSLDS. Condition: During our testing over enrollment reporting, it was noted 1 of 60 students tested where the Last Date of Attendance date per RCC records did not agree in NSLDS. Cause: The College pushed through the changes in enrollment status to the Clearinghouse timely and accurately based upon the student’s enrollment status; however, the change in enrollment status was not pushed through all the way to NSLDS resulting in inaccurate and untimely records within NSLDS. Effect: The student’s change in enrollment status was not accurately reported in NSLDS and/or was not reported timely. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 60 participants out of 833 students who had a change in enrollment status were selected for testing. Repeat Finding from Prior Year(s): No Recommendation: The College should implement controls to ensure that enrollment records for students are being updated every 60 days, and that those records being submitted to NSLDS are accurate. Views of Responsible Officials: Management agrees with the finding.