Finding 524425 (2024-001)

Finding No. 2024-001 Enrollment Reporting Federal Program Student Financial Assistance Cluster Assistance Listing Number 84.268 Federal Direct Student Loans Federal Agency U.S. Department of Education Federal Award Years October 1, 2022 to September 30, 2023 October 1, 2023 to September 30, 2024 Criteria or Requirement Institutions are required to report enrollment information under the Pell grant and the Direct and FFEL loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035) (Pell, 34CFR 690.83(b)(2); FFEL, 34CFR 682.610; Direct Loan, 34 CFR 685.309; Perkins 34 CFR 674.19(f)). Condition and Context During our test work, we selected a sample of 40 students that had enrollment status changes during fiscal year 2024. Within our sample, we identified 4 instances where the students’ enrollment status was not properly communicated to National Student Loan Data System (NSLDS). These instances involved students who provided late change in status information to the College outside of normal reporting period. Cause and Potential Effect Noncompliance due to no control in place to identify late submissions of status changes and ensure that these changes are properly communicated to the NSLDS. This lack of control could result in inaccurate or delayed reporting of student status changes to the NSLDS, potentially affecting loan servicing and compliance with federal regulations. Questioned Cost There were no questioned cost associated with the finding. Statistically Valid Sample The sample was not intended to be, and was not, a statistically valid sample. Identification of Whether the Audit Finding is a Repeat Finding in the Immediately Prior Audit This is not a repeat finding in the immediately prior year audit. Recommendation We recommend that the College strengthen its processes and controls to ensure reporting of enrollment status changes via the NSLDS and that additional supervisory review procedures be implemented to monitor reporting of these status changes. View of Responsible Officials Management agrees with the finding. An enhanced internal control process will be implemented by the Registrar Office of Records and Registration Department to ensure that all student enrollment status changes are reported via NSLDS.