FAC Explorer

Finding 524300 (2022-003)

Significant Deficiency Repeat Finding
Requirement
I
Questioned Costs
-
Year
2022
Accepted
2025-02-24
Audit: 343504
Organization: Robonation Inc. (VA)
Auditor: Gelman Rosenberg & Freedman

AI Summary

  • Core Issue: RoboNation did not consistently screen vendors against the System for Award Management (SAM), risking compliance with federal funding requirements.
  • Impacted Requirements: Non-compliance with Title 2 U.S. Code of Federal Regulations Part 200, which mandates documented screening of all potential vendors.
  • Recommended Follow-Up: Establish a filing system to ensure all SAM checks are documented and easily accessible for future audits.

Finding Text

Finding 2022-003: Suspension and Debarment (Significant Deficiency) Information on the Federal Program: Research and Development Cluster Criteria: Recipients of U.S. Government funds must adhere to the U.S. Government's requirements under Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, on screening all potential vendors, consultants, subrecipients, etc. against the System for Award Management (SAM). The screening of all potential vendors, consultants, subrecipients, etc. must be documented in writing. Condition: RoboNation did not consistently perform the screening process for its potential vendors, supplies, contractors, subrecipients, etc. We also noted several screenings provided were not dated and thus, we were unable to verify the checks were completed prior to engagement of a vendor. Context: Our audit work consisted of internal control testwork over random sample of expenditures. We consider our sample to be representative of the population. Cause: RoboNation was unable to provide documentation that SAM checks were being performed during the year. Effect: Failure to screen potential and current vendors, suppliers, contractors, subrecipients, employees, fellows, etc. increases the potential that Federal funds be inadvertently provided to parties deemed to be suspended or disbarred by the United States Government. Questioned Costs: Undeterminable Identification as a Repeat Finding, if Applicable: 2021-004 Recommendation: We recommend RoboNation implement a filing system in which all SAM checks are filed and maintained so that it can be easily accessed for future reference.

Categories

Procurement, Suspension & Debarment Subrecipient Monitoring Allowable Costs / Cost Principles Significant Deficiency

Other Findings in this Audit

  • 524289 2022-001
    Significant Deficiency Repeat
  • 524290 2022-002
    Significant Deficiency Repeat
  • 524291 2022-003
    Significant Deficiency Repeat
  • 524292 2022-001
    Significant Deficiency Repeat
  • 524293 2022-002
    Significant Deficiency Repeat
  • 524294 2022-003
    Significant Deficiency Repeat
  • 524295 2022-001
    Significant Deficiency Repeat
  • 524296 2022-002
    Significant Deficiency Repeat
  • 524297 2022-003
    Significant Deficiency Repeat
  • 524298 2022-001
    Significant Deficiency Repeat
  • 524299 2022-002
    Significant Deficiency Repeat
  • 524301 2022-001
    Significant Deficiency Repeat
  • 524302 2022-002
    Significant Deficiency Repeat
  • 524303 2022-003
    Significant Deficiency Repeat
  • 524304 2022-001
    Significant Deficiency Repeat
  • 524305 2022-002
    Significant Deficiency Repeat
  • 524306 2022-003
    Significant Deficiency Repeat
  • 524307 2022-001
    Significant Deficiency Repeat
  • 524308 2022-002
    Significant Deficiency Repeat
  • 524309 2022-003
    Significant Deficiency Repeat
  • 524310 2022-001
    Significant Deficiency Repeat
  • 524311 2022-002
    Significant Deficiency Repeat
  • 524312 2022-003
    Significant Deficiency Repeat
  • 524313 2022-001
    Significant Deficiency Repeat
  • 524314 2022-002
    Significant Deficiency Repeat
  • 524315 2022-003
    Significant Deficiency Repeat
  • 1100731 2022-001
    Significant Deficiency Repeat
  • 1100732 2022-002
    Significant Deficiency Repeat
  • 1100733 2022-003
    Significant Deficiency Repeat
  • 1100734 2022-001
    Significant Deficiency Repeat
  • 1100735 2022-002
    Significant Deficiency Repeat
  • 1100736 2022-003
    Significant Deficiency Repeat
  • 1100737 2022-001
    Significant Deficiency Repeat
  • 1100738 2022-002
    Significant Deficiency Repeat
  • 1100739 2022-003
    Significant Deficiency Repeat
  • 1100740 2022-001
    Significant Deficiency Repeat
  • 1100741 2022-002
    Significant Deficiency Repeat
  • 1100742 2022-003
    Significant Deficiency Repeat
  • 1100743 2022-001
    Significant Deficiency Repeat
  • 1100744 2022-002
    Significant Deficiency Repeat
  • 1100745 2022-003
    Significant Deficiency Repeat
  • 1100746 2022-001
    Significant Deficiency Repeat
  • 1100747 2022-002
    Significant Deficiency Repeat
  • 1100748 2022-003
    Significant Deficiency Repeat
  • 1100749 2022-001
    Significant Deficiency Repeat
  • 1100750 2022-002
    Significant Deficiency Repeat
  • 1100751 2022-003
    Significant Deficiency Repeat
  • 1100752 2022-001
    Significant Deficiency Repeat
  • 1100753 2022-002
    Significant Deficiency Repeat
  • 1100754 2022-003
    Significant Deficiency Repeat
  • 1100755 2022-001
    Significant Deficiency Repeat
  • 1100756 2022-002
    Significant Deficiency Repeat
  • 1100757 2022-003
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
12.300 Basic and Applied Scientific Research $472,252
12.000 Defense Stem Education Consortium $329,397
12.330 Science, Technology, Engineering & Mathematics (stem) Education, Outreach and Workforce Program $126,624