Finding 524275 (2024-001)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2024
Accepted
2025-02-24

AI Summary

  • Core Issue: The Organization failed to verify vendors against SAMS.gov for debarment and suspension as required by Uniform Guidance.
  • Impacted Requirements: Internal controls related to vendor verification were not followed, violating 2 CFR Part 180.
  • Recommended Follow-Up: Review and update Financial Internal Control Policies to ensure compliance with Uniform Guidance for Federal Grant Expenditures.

Finding Text

2024-001: Procurement and Suspension and Debarment - Compliance Finding Criteria: Uniform Guidance policies, 2 CFR Part 180, states written policies and procedures related to internal controls be followed in regard to SAMS.gov vendor verification of debarment and suspension. Condition: The Organization did not follow the policies and procedures related to SAMS.gov vendor verification of debarment and suspension. Cause and Effect: The Organization could not provide documentation that vendors paid were verified through SAMS.gov for debarment or suspension. Questioned Costs: None Repeat Finding: No Recommendation: We recommend the Organization review Financial Internal Control Policies and ensure that Uniform Guidance policies are incorporated for Federal Grant Expenditures. Response: Please see that last page for management's response as prepared on the Organization's letterhead.

Corrective Action Plan

Our corrective action plan is to address the Federal Awards Findings, 2024-001: Procurement and Suspension and Debarment - Compliance Finding. It was the Company's understanding that the grant monies were Utah State-related and not under the Federal requirements. We were notified by the State in April 2024 that we were considered as subrecipients. The Comapny accountant, Dallen Henderson, will work with Company secretary, Kay Meikle, to verify vendors are not debarred or suspended and will report back to the General Manager, Rick Smith, to meet the requirements. As this funding continues, we will do this process annually and-or when we add a new contractor/vendor.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 1100717 2024-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $5.51M
15.507 Watersmart (sustain and Manage America’s Resources for Tomorrow) $85,050