Finding Text
Criteria: Reporting. The accounts used to record expenditures on the quarterly expenditure reports should match the general ledger accounts where the expenditures are recorded. Condition: It was noted that there was an inconsistency when comparing the general ledger to what was reported on the expenditure reports. Questioned Costs: There are no questioned costs. Context: The accounts used to record expenditures on the quarterly expenditure reports should match the general ledger accounts where the expenditures are recorded. $78,796 of ESSER II purchased services (2540-300) were recorded in a capital outlay account. $42,050 of ESSER III purchased services (2540-300) were recorded in non-grant supplies accounts. $84,475 of ESSER III supplies (2540-400) were recorded in non-grant purchased services accounts. $108,769 of ESSER III items reported as 2540-500 items should be reported as purchased services. Effect: The expenditures were not recorded/reported consistently between the financial records and the ISBE expenditure reports. Cause: A journal entry was meant to be made to move items into the correct accounts, but it was not made. A coding error was made when entering the expenditures into the general ledger. Recommendation: We recommend that steps are taken, including oversight by a second employee, to reconcile the general ledger to the expenditure reports, and the expenditure reports against the budget items before submitting. Management's Response: The District will add a verification process to reconcile the general ledger to the budget and expenditure reports before submitting.