Finding Text
Federal Program:
U.S. Department of Education:
Student Financial Aid Cluster:
Direct Loan Program, Assistance Listing 84.268
Criteria: The College must comply with 34 Section 685.309(b).
Condition: During our testing of student status changes for graduates, we noted 2 students, out of our sample of 15 for which the National Student Loan Data System (NSLDS) was not notified timely of the correct student status change. 2 graduates from the Fall semester during the fiscal year ended May 31, 2024 were not reported to the NSLDS within 60 days of the graduation date.
Cause: The graduated status for 2 students was not reported to the NSLDS in a timely manner.
Effect: Student status changes were not reported within the required timeframe under federal regulations. The provisions of 34 CFR Section 685.309(b) were not followed and thus some students were not reported timely and subsequently were not placed into loan repayment status in a timely manner.
Questioned Costs: There were no questioned costs associated with this finding.
Recommendation: We recommend that the College implement a control to ensure data is being reviewed for accuracy by the appropriate personnel before roster files are submitted to the NSLDS. In addition, we recommend that the College submit roster files on a regular basis.
View of responsible officials and planned corrective actions: The Registrar's Office will review the enrollment roster before the information is uploaded to the National Student Clearinghouse and will do a second review of the report that the National Student Clearinghouse will populate upon processing the enrollment roster. The Registrar's Office will send enrollment rosters every 30 days to the National Student Clearinghouse. Graduate roster will be sent to the National Student Clearinghouse within 60 days of degree completion.