Finding Text
2024-002 Special Tests and Provisions – Enrollment Reporting
Federal Assistance Listing Number: 84.007, 84.033, 84.063 and 84.268
Name of Program or Cluster: Student Financial Aid Cluster
Agency: U.S. Department of Education
Criteria: N. Special Tests and Provisions – Enrollment Reporting – Institutions are required to update students’ statuses on the National Student Loans Data System (“NSLDS”) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the institution becomes aware of the change in enrollment status.
Condition: The University did not submit an accurate status change notification or timely notification to the NSLDS website for 4 out of 25 students sampled, out of a population of 627 students, who graduated, withdrew, or had an increase/decrease in attendance level during the year.
Cause: Management oversight and staff shortages.
Effect: Noncompliance with OMB federal grant compliance requirements.
Questioned Costs: None.
Repeat Finding: Yes.
Recommendation: The University should properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website accurately and within the required timeframe. In addition, the University should assess the staffing needs of the financial aid department and plan for increasing capacity through hiring or reorganizing the current responsibilities of its staff.
Views of Responsible Officials: See corrective action plan attached.