FAC Explorer

Finding 522393 (2023-003)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2025-02-07
Audit: 341664
Organization: Rome Housing Authority (NY)
Auditor: Smco

AI Summary

  • Core Issue: Management failed to maintain a current copy of the waiting list for the Housing Choice Vouchers program.
  • Impacted Requirements: This oversight violates regulations requiring selection from the waiting list for program admissions.
  • Recommended Follow-Up: Print and retain the waiting list each time a new move-in occurs to ensure compliance and facilitate audits.

Finding Text

Program Name Housing Choice Vouchers "Internal Control" Significant Deficiency ALN Number 14.871 N Special Test and Provisions 2023-003 Selection from the Waiting List Criteria Except as provided in 24 CFR section 982.203 Special admission (nonwaiting list), all families admitted to the program must be selected from the waiting list. “Selection” from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission (24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207). Condition Management did not keep record of a stagnate copy of the waiting list. Context Due to the software only tracking waiting list perpetually, there was no way to test new move-ins were pulled according with PHA administrative plan. Cause Management was unaware of the requirement. Effect Unable to verify internal controls or compliance during audit period on this compliance point. Recommendations Print waiting list each time new move-in is completed and retain printed list. Management Views Management agrees.

Corrective Action Plan

2023-003 Selection of the Waiting List RHA has put in place comprehensive new procedures and controls for all the staff members, including Clerks, Housing Assistants, Housing Coordinators and Project Managers, concerning the management of the waiting list process. As of September 2024m a new waiting list will be generating following each new move-in, and the previous waiting list will be appropriately filed and preserved. Name of Responsible Person: Entire Admin Staff Implementation Date: September 2024

Categories

HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions Eligibility Significant Deficiency

Other Findings in this Audit

  • 522394 2023-004
    Significant Deficiency Repeat
  • 522395 2023-005
    Significant Deficiency
  • 1098835 2023-003
    Significant Deficiency Repeat
  • 1098836 2023-004
    Significant Deficiency Repeat
  • 1098837 2023-005
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $2.78M
14.872 Public Housing Capital Fund $2.00M
14.850 Public Housing Operating Fund $340,532