FAC Explorer

Finding 521184 (2024-005)

Significant Deficiency
Requirement
C
Questioned Costs
-
Year
2024
Accepted
2025-02-04
Audit: 341140
Organization: Domestic Violence Crisis Center (ND)
Auditor: Brady Martz & Associates PC

AI Summary

  • Core Issue: Lack of documentation for review and approval of reimbursement requests for Crime Victim Assistance.
  • Impacted Requirements: Internal controls must ensure compliance with reimbursement guidelines and only allow costs for approved activities.
  • Recommended Follow-Up: Implement a process for management to document the review and approval of all reimbursement requests.

Finding Text

2024-005 – North Dakota Department of Corrections and Rehabilitation – Crime Victim Assistance (16.575) Criteria: An appropriate system of internal controls requires that the Center comply with the requirements of the compliance supplement and request reimbursement only for allowable activities and costs. Condition: During our single audit testing of AL 16.575 Crime Victim Assistance, it was noted that there was no documentation of review and approval on one of the three reimbursement requests selected for testing. Cause: The Center did not document its review of reimbursement requests. Questioned Costs: There were no questioned costs associated with this finding. Effect: Expenses could be improperly coded to the grant. Recommendation: We recommend that all reimbursements requests be approved and documented as reviewed by management. Views of Responsible Officials and Planned Corrective Actions: We agree with this finding. See corrective action plan item 2024-005. Indication of repeat finding: This is not a repeat finding.

Corrective Action Plan

Contact Person: Kathryn Cowart, Board President Corrective Action Plan: Domestic Violence Crisis Center, Inc. will review their process for reviewing and approving reimbursement requests. Completion Date: The Center implemented an internal control in October 2023 to ensure all reimbursement requests are reviewed and approved by management.

Categories

Cash Management Internal Control / Segregation of Duties

Other Findings in this Audit

  • 521183 2024-004
    Significant Deficiency
  • 521185 2024-006
    Significant Deficiency
  • 1097625 2024-004
    Significant Deficiency
  • 1097626 2024-005
    Significant Deficiency
  • 1097627 2024-006
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
16.575 Crime Victim Assistance $307,739
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $271,083
21.027 Coronavirus State and Local Fiscal Recovery Funds $79,772
16.017 Sexual Assault Services Formula Program $76,855
93.497 Family Violence Prevention and Services/ Sexual Assault/rape Crisis Services and Supports $59,116
16.589 Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Assistance Program $54,597
93.591 Family Violence Prevention and Services/state Domestic Violence Coalitions $40,482
16.588 Violence Against Women Formula Grants $33,708
16.738 Edward Byrne Memorial Justice Assistance Grant Program $13,907