FAC Explorer

Finding 52095 (2022-003)

- Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2023-06-29
Audit: 43771
Organization: Alabama State University (AL)
Auditor: Warren Averett LLC

AI Summary

  • Core Issue: The University failed to report changes in student enrollment status within the required 60-day timeframe.
  • Impacted Requirements: Compliance with federal regulations for timely updates to the Enrollment Reporting Roster under the Pell grant and loan programs.
  • Recommended Follow-up: Strengthen policies and procedures for enrollment reporting to ensure compliance with regulations.

Finding Text

Finding 2022-003 ? Special Tests and Provisions ? Enrollment Reporting? Repeat Finding Information on the federal program: U.S. Department of Education Student Financial Aid Cluster Criteria: Under the Pell grant and loan programs, institutions must update the Enrollment Reporting Roster for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date and submit the changes electronically through the batch method or the National Student Loan Data System (NSLDS) website. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. These changes include reductions or increases in attendance levels, withdrawals, graduations or approved leaves-of-absence. Condition: We tested a sample of 10 withdrawn students. In one instance, the change in status was not reported for 62 days which is not within the required 60-day time frame. Cause: The Enrollment Reporting Roster file is not being submitted timely or accurately to report changes in student enrollment status. Effect: The University did not comply with special tests and provisions compliance requirements related to enrollment reporting. Recommendation: We recommend the University strengthen its policies and procedures related to enrollment reporting requirements to comply with the regulations. Views of Responsible Officials: See Management?s View and Corrective Action Plan included at the end of the report.

Categories

Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking Reporting

Other Findings in this Audit

  • 52084 2022-001
    - Repeat
  • 52085 2022-002
    Significant Deficiency Repeat
  • 52086 2022-003
    - Repeat
  • 52087 2022-001
    - Repeat
  • 52088 2022-002
    Significant Deficiency Repeat
  • 52089 2022-003
    - Repeat
  • 52090 2022-001
    - Repeat
  • 52091 2022-002
    Significant Deficiency Repeat
  • 52092 2022-003
    - Repeat
  • 52093 2022-001
    - Repeat
  • 52094 2022-002
    Significant Deficiency Repeat
  • 52096 2022-001
    - Repeat
  • 52097 2022-002
    Significant Deficiency Repeat
  • 52098 2022-003
    - Repeat
  • 628526 2022-001
    - Repeat
  • 628527 2022-002
    Significant Deficiency Repeat
  • 628528 2022-003
    - Repeat
  • 628529 2022-001
    - Repeat
  • 628530 2022-002
    Significant Deficiency Repeat
  • 628531 2022-003
    - Repeat
  • 628532 2022-001
    - Repeat
  • 628533 2022-002
    Significant Deficiency Repeat
  • 628534 2022-003
    - Repeat
  • 628535 2022-001
    - Repeat
  • 628536 2022-002
    Significant Deficiency Repeat
  • 628537 2022-003
    - Repeat
  • 628538 2022-001
    - Repeat
  • 628539 2022-002
    Significant Deficiency Repeat
  • 628540 2022-003
    - Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $30.96M
84.063 Federal Pell Grant Program $14.07M
84.425 Education Stabilization Fund $9.80M
84.031 Higher Education_institutional Aid $7.62M
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs $1.81M
84.033 Federal Work-Study Program $801,580
84.007 Federal Supplemental Educational Opportunity Grants $427,295
84.044 Trio_talent Search $386,998
84.038 Federal Perkins Loan Program $312,650
84.047 Trio_upward Bound $292,910
84.042 Trio_student Support Services $269,562
12.630 Basic, Applied, and Advanced Research in Science and Engineering $266,724
93.859 Biomedical Research and Research Training $251,873
12.431 Basic Scientific Research $230,767
93.268 Immunization Cooperative Agreements $205,181
47.074 Biological Sciences $177,280
47.083 Integrative Activities $135,602
43.008 Education $119,201
47.076 Education and Human Resources $95,988
81.123 National Nuclear Security Administration (nnsa) Minority Serving Institutions (msi) Program $94,321
93.310 Trans-Nih Research Support $83,150
12.300 Basic and Applied Scientific Research $81,176
93.110 Maternal and Child Health Federal Consolidated Programs $75,594
16.560 National Institute of Justice Research, Evaluation, and Development Project Grants $53,532
47.041 Engineering $52,910
93.658 Foster Care_title IV-E $46,252
12.002 Procurement Technical Assistance for Business Firms $43,240
93.433 Acl National Institute on Disability, Independent Living, and Rehabilitation Research $23,757
93.279 Drug Abuse and Addiction Research Programs $20,041
93.866 Aging Research $12,461
12.002 Science, Technology, Engineering & Mathematics (stem) Education, Outreach and Workforce Program $8,551
10.707 Research Joint Venture and Cost Reimbursable Agreements $7,286
12.330 Science, Technology, Engineering & Mathematics (stem) Education, Outreach and Workforce Program $7,032
84.153 Business and International Education Projects $4,189
45.024 Promotion of the Arts_grants to Organizations and Individuals $855
15.932 Preservation of Historic Structures on the Campuses of Historically Black Colleges and Universities (hbcus). $505
59.037 Small Business Development Centers $381
84.120 Minority Science and Engineering Improvement $-750