Finding Text
Criteria or Specific Requirements
OMB Compliance Supplement, OMB No. 1845-0035 – Institutions are required to report
enrollment information under the Pell grant and the Direct and FFEL loan programs via the
National Student Loan Data System (NSLDS).
Institutions must review, update, and verify student enrollment statuses, program information,
and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment
Maintenance page of the NSLDS Professional Access (NSLDSFAP) website which the financial aid
administrator can access for the auditor. The data on the institutions’ Enrollment Reporting
Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified
enrollment information. There are two categories of enrollment information: “Campus Level”
and “Program Level”, both of which need to be reported accurately and have separate record
types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for
reporting enrollment details using the NSLDS Enrollment Reporting Process.
Condition
Significant Deficiency in Internal Control over Compliance – The following deficiencies were
noted:
2 of 60 students’ effective dates were not accurately reported in NSLDS (status per student
accounts do not agree to status per NSLDS) for Mesa College.
1 of 60 students’ change in enrollment status was not reported in NSLDS for Mesa College.
Questioned Costs
There are no questioned costs associated with the condition identified.
Context
We tested a nonstatistical sample of 60 students of the approximately 1,159 students that
required student enrollment and program enrollment reporting to NSLDS.
Effect
The District is not in compliance with the Federal enrollment reporting requirements described
in the OMB Compliance Supplement.
Cause
The District did not report enrollment information for students under the Pell Grant and Direct
Loan Programs via NSLDS accurately. The reporting extract from Campus Solutions was not
properly reviewed and corrected before transmitting to the National Clearing House.
Repeat Finding (Yes or No)
Yes. See item 2023-002 in the Summary Schedule of Prior Audit Findings.
Recommendation
The District should implement a process to review, update, and verify student enrollment
statuses, program information, and effective dates that appear on the Enrollment Reporting
Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP)
website.
View of Responsible Officials and Corrective Action Plan
Processes will be implemented to review, update and verify data captured by NSLDS and ensure
such data has been accurately reported in a timely manner.