Finding Text
Criteria or Specific Requirements
OMB Compliance Supplement, OMB No. 1845-0035 – Institutions are required to
report enrollment information under the Pell grant and the Direct and Federal Family
Education Loan programs to the National Student Loan Data System (NSLDS).
Institutions must review, update, and verify student enrollment statuses, program
information, and effective dates that appear on the Enrollment Reporting Roster file
or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP)
website which the financial aid administrator can access for the auditor. The data on
the institutions’ Enrollment Reporting Roster, or Enrollment Maintenance page, is
what NSLDS has as the most recently certified enrollment information. There are two
categories of enrollment information: “Campus Level” and “Program Level”, both of
which need to be reported accurately and have separate record types. The NSLDS
Enrollment Reporting Guide provides the requirements and guidance for reporting
enrollment details using the NSLDS Enrollment Reporting Process.
Condition
Significant Deficiency in Internal Control over Compliance – During testing over the
NSLDS reporting requirements, 21 of 60 students tested were not reported as having
a change in enrollment status and/or withdrawal date to NSLDS (dates of change did
not agree to NSLDS). In addition, 2 of those 21 students’ program of students were
not reflected in NSLDS.
Questioned Costs
There are no questioned costs associated with the noncompliance.
Context
A non-statistical sample of 60 students out of 414 students, which had Return to Title
IV calculations performed during the 2024 aid year.
Effect
The District is not in compliance with the federal enrollment reporting requirements
described in the OMB compliance supplement.
Cause
The District did not report enrollment information for students under the Pell Grant
and Direct Loan Programs to NSLDS timely or accurately.
Repeat Finding (Yes or No)
No.
Recommendation
The District should implement a process to review, update, and verify student
enrollment statuses, program information, and effective dates that appear on the
Enrollment Reporting Roster file or on the Enrollment Maintenance page of the
NSLDS Professional Access (NSLDSFAP) website.