Finding 519012 (2024-001)

Informa􀆟on on the Federal Program: Assistance Lis􀆟ng Number 10.565—Commodity Supplemental Food Program, U.S. Department of Agriculture Pass‐Through En􀆟􀆟es and Award Numbers: Minnesota Department of Health, award number 204642. Compliance Requirement: Eligibility Type of Finding: Significant deficiency in internal control over compliance Criteria: 2 CFR 200.303 of Subpart D, "Post Federal Award Requirements Standards for Financial and Program Management," of the Uniform Guidance requires a nonfederal en􀆟ty to establish and maintain effec􀆟ve internal control over the federal award that provides reasonable assurance that the en􀆟ty is managing the federal award in compliance with federal statutes, regula􀆟ons, and the terms and condi􀆟ons of the federal award, including Eligibility. Condi􀆟on: We requested eligibility forms for forty‐four par􀆟cipants to review for the signature of site partner personnel indica􀆟ng review of eligibility informa􀆟on on the form. Three of the forty‐four forms were unable to be located upon request. Eligibility informa􀆟on is input in ClientTrack so􀅌ware and the form should also be uploaded. Cause: Signed enrollment forms were not properly scanned into Sharepoint and had likely been disposed of. The signatures on these forms indicated the review of an agency partner indica􀆟ng the informa􀆟on included on the form is correct. Effect or Poten􀆟al Effect: An ineligible individual could receive a CSFP box. Ques􀆟oned Costs: None Context: Signed enrollment forms were not available for three of forty‐four par􀆟cipants selected. Repeat Finding: yes, 2023‐002 Recommenda􀆟on: We recommend that Second Harvest Heartland digitalize their CSFP enrollment forms for convenient access and provide review of the electronically filed form prior to disposal of the paper form. Views of Responsible Officials: Agree.