Finding Text
Child Nutrition Cluster
Assistance Listing No: 10.553 x 10.555
U.S. Department of Agriculture
California Department of Education
Repeat Finding? No
Criteria: Code of Federal Regulations, 7 CFR sections 210.8, 220.11, 2015.10 and 225.15(c), require that monthly
claims for reimbursement for meals and snacks served to eligible students be submitted within 60 days following the
last day of the month covered by the claim. In conjunction each month’s claim for reimbursement and all data used
in the claims review process must be maintained on file.
Condition: During our testing of controls over claims for reimbursement, we discovered data entry errors in the
District’s reporting of the number of meals served.
Cause: The Child Nutrition department lacked a review procedure to ensure that consolidated meals are correct
prior to reporting the number of meals served into the CNIPs database.
Context: This deficiency was noted in seven months out of the school year.
Effect: This resulted in the District being under-reimbursed by roughly $1,022.
Recommendation: We recommend that the District develop and implement procedures to ensure that the meals
served and reported on the CNIPS claims are accurate. This will ensure that the District is properly reimbursed at the
time of submission.
Views of Responsible Officials: Nutrition Services site staff implemented a new software system, Titan, in the
2023-2024 school year. Continued staff training on the reporting capabilities has been implemented. Nutrition
Services site staff will run report on meals served and will turn in monthly to Nutrition Services office staff. Two
members of Nutrition Services office staff will verify the number of meals served match the number of meals
reported in Titan software system. Nutrition Services administrative staff will verify all meal counts prior to final
CNIPS submittal