Finding Text
Federal Agency: U.S Department of Education
Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.063, 84.268, 84.007, 84.033
Federal Award Identification Number and Year: P063P242488 - 2024, P268K242488 – 2024, P007A244510 – 2024, P033A244510 – 2024
Award Period: July 1, 2023 to June 30, 2024
Type of Finding:
• Significant Deficiency in Internal Control over Compliance
• Other Matter
Criteria or specific requirement: Institutions are required to report a student’s withdrawal date as the last day the student attended the institution prior to a scheduled break if that student withdraws during the scheduled break. The District is required to design and implement internal controls to ensure compliance with such provisions (2 CRF 200.303).
Condition: During our testing, we noted that one of 60 students failed to have their return of Title IV aid calculation to be mechanically performed correctly.
Questioned costs: There are no questioned costs.
Context: A statistically valid sample of 60 students was selected for testing of the return of Title IV funds calculation, as required by the Department of Education. One of the students selected for testing was found to have an incorrect withdrawal date reported.
Cause: One student was found to have withdrawn during the spring scheduled break, and the College used the actual withdrawal date for this student when completing the R2T4 calculation rather than the student's last scheduled day prior to the break. The incorrect withdrawal date resulted in an incorrect refund of Title IV aid to be calculated.
Effect: There is a risk that students that withdraw during scheduled breaks have the incorrect withdrawal date, which can result in improper financial aid amounts being returned.
Repeat finding: No
Recommendation: We recommend that the District verifies all withdrawal dates surrounding scheduled school breaks.
Views of responsible officials: There is no disagreement with the audit finding.