FAC Explorer

Finding 517492 (2024-002)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-01-02
Audit: 335503
Organization: Georgian Court University (NJ)
Auditor: Pkf O'Connor Davies LLP

AI Summary

  • Core Issue: The University failed to update student enrollment statuses on the NSLDS website for 33 out of 60 sampled cases, leading to noncompliance.
  • Impacted Requirements: Timely and accurate reporting of enrollment changes within 60 days is mandated by federal guidelines.
  • Recommended Follow-Up: Implement stronger oversight and adherence to policies for enrollment reporting to prevent future noncompliance.

Finding Text

2024-002 Special Tests and Provisions – Enrollment Reporting Federal Assistance Listing Number: 84.007, 84.033, 84.063, 84.268 and 84.379 Name of Program or Cluster: Student Financial Aid Cluster Agency: U.S. Department of Education Criteria: The University is required to update students’ statuses on the National Student Loans Data System (“NSLDS”) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the University becomes aware of the change in enrollment status. Condition: The University did not submit an accurate status change notification or timely notification to the NSLDS website for thirty-three out of sixty students sampled from a total population of 682 who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: Yes. Recommendation: The University should properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website accurately and within the required timeframe. Views of Responsible Officials: See corrective action plan attached.

Corrective Action Plan

Views of Responsible Officials: The Office of the Registrar had a significant decrease in staff who were experienced in the required reporting during this period. Also, we asked Ellucian staff, who support our Power Campus Student Information System and who were responsible for setting up the report, to review the reporting process and the coding generating the report itself for accuracy. At one point, the staff assigned to us were changed by Ellucian and so the process and report review were not completed in a timely manner. All these factors contributed to delay in reporting and old information being included. With new staffing in place now and having had training from National Student Clearinghouse, as well as working with a new group of Ellucian consultants who have reviewed the process and coding for the report, we are back on track with reporting. We expect that coding changes to the report that are being completed by Ellucian consultants will remove any incorrect data.

Categories

Special Tests & Provisions Student Financial Aid Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 517487 2024-001
    Significant Deficiency
  • 517488 2024-001
    Significant Deficiency
  • 517489 2024-001
    Significant Deficiency
  • 517490 2024-001
    Significant Deficiency
  • 517491 2024-001
    Significant Deficiency
  • 517493 2024-002
    Significant Deficiency Repeat
  • 517494 2024-002
    Significant Deficiency Repeat
  • 517495 2024-002
    Significant Deficiency Repeat
  • 517496 2024-002
    Significant Deficiency Repeat
  • 1093929 2024-001
    Significant Deficiency
  • 1093930 2024-001
    Significant Deficiency
  • 1093931 2024-001
    Significant Deficiency
  • 1093932 2024-001
    Significant Deficiency
  • 1093933 2024-001
    Significant Deficiency
  • 1093934 2024-002
    Significant Deficiency Repeat
  • 1093935 2024-002
    Significant Deficiency Repeat
  • 1093936 2024-002
    Significant Deficiency Repeat
  • 1093937 2024-002
    Significant Deficiency Repeat
  • 1093938 2024-002
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $10.58M
84.063 Federal Pell Grant Program $2.91M
84.407 Transition Programs for Students with Intellectual Disabilities Into Higher Education $593,959
84.042 Trio Student Support Services $378,141
84.033 Federal Work-Study Program $177,870
84.425 Education Stabilization Fund $108,632
84.007 Federal Supplemental Educational Opportunity Grants $98,888
16.525 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus $86,354
19.040 Public Diplomacy Programs $23,547
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $9,901