Finding 516361 (2024-001)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2024-12-20
Audit: 334195
Organization: Manhattan School of Music (NY)
Auditor: Crowe LLP

AI Summary

  • Core Issue: One student's information was recorded incorrectly, leading to a mismatch in reporting dates to NSLDS.
  • Impacted Requirements: Graduation dates for 22 out of 23 samples were reported over 60 days late, violating timely reporting standards.
  • Recommended Follow-Up: Review and correct the data entry process to ensure accurate and timely reporting to NSLDS.

Finding Text

For one of 23 samples tested, the student's information was inaccurately recorded from the Jenzabar system that resulted in inaccurate information reported to NSLDS. The student status effective date was October 2, 2023 and the information reported to NSLDS was December 15, 2023. Additionally, for twenty-two of 23 samples tested, the students’ graduation date was reported to NSLDS more than 60 days from its effective date. Graduation status date was January 18, 2024 compared to NSLDS certification of March 11, 2024.

Corrective Action Plan

MSM remain stronly committed to timely and accurate reporting. NSC, MSM's 3rd party processor, investigated the matter and identified a breakdown of its standard processing procedure to notify an institution of any errors in uploaded files to NSLDS. Had NSC followed its standard, MSM would have resubmitted the file to NSC, and no error or delay in reporting would have occurred Yes MSM acknowledges its responsibility for actions taken by third-party service providers. MSM has reinforced training for the Office of the Registrar staff related to NSC reporting and requested updates of its NSC procedure manual, inlcuding date validation that ensures accurate and timely submission of information to NSC from MSM and, ultimately, NSLDS. Specifically, the Office of the Registrar staff will complete live and on-demand webinards to reinforce knowledge and the strict adherence to federal reporting requirements and timeliness by the end of the calendar year 2024. In addition, training on NSC reporting from our Student Information System (SIS) (Jenzabar 1) will be conducted yearly, or as necessary when upgrades or patches are released affecting NSC reporting. MSM Office of the Registrar staff attended such training on November 25, 2024.

Categories

Student Financial Aid

Other Findings in this Audit

  • 1092803 2024-001
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $9.97M
84.063 Federal Pell Grant Program $369,297
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $336,874
84.033 Federal Work-Study Program $102,391
84.007 Federal Supplemental Educational Opportunity Grants $38,788