Finding Text
2024-001 – Timeliness of Status Change Reporting. Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests & Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, and 84.268; Award Numbers P007A232007, P033A232007, P063P231632, and P268K241632. Criteria. The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to the National Student Loan Data System (NSLDS) within thirty days of the College determining the change or on the next scheduled enrollment roster transmission report if the next scheduled enrollment roster transmission report is within sixty days of the College determining the status change. Regulations require the status to include an accurate effective date. Condition. During our testing of thirteen students with status changes, we noted six instances of late reporting of a student's status changes. Three of these instances were winter term graduates whose status change was reported one day late. The other three of these instances were winter term graduates whose status changes had not been reported as of the date of our audit fieldwork, due to a technical glitch in the College's reporting system. Cause. The winter term graduate file was not uploaded timely, which caused the late reporting of student's status changes. Effect. The NSLDS system is not updated with the student information timely which could lead to a student's grace period being shortened. Questioned Costs. No costs were required to be questioned as a result of this finding inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College review its reporting procedures to ensure that students' status changes are accurately and timely reported to NSLDS as required by regulators. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.