Finding Text
Federal Agency: U.S. Department of Education
Federal Program Name: Student Financial Assistance Cluster
Assistance Listing Number: Various
Award Period: July 1, 2023 to June 30, 2024
Type of Finding:
Significant Deficiency in Internal Control over Compliance
Other Matters
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date.
Condition: During our testing, we noted for 3 out of the 40 students, the enrollment effective date per NSLDS did not match the University’s records.
Questioned Costs: N/A
Context: Two of the students were graduated and specifically involved in student teaching and one individual was a withdrawal in between fall and spring term.
Cause: The University’s current process in place did not ensure all students were reported accurately.
Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes accurately.
Repeat Finding: No
Auditor’s Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately reported to NSLDS as required by regulations.
Views of Responsible Officials: There is no disagreement with the audit finding.