Finding Text
Assistance Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.063, 84.0384, 84.268, 84.379
Federal Agency: U.S. Department of Education
Type of Finding: Significant Deficiency and Noncompliance
Category of Finding: Special Tests and Provisions: Enrollment Reporting
Known Questioned Costs: $‐0‐
Likely Questioned Costs: $‐0‐
Criteria According to 34 CFR §685.309(b), institutions must report changes in student enrollment status to
the National Student Loan Data System (NSLDS) within 30 days of the change or include the change in response
to the next scheduled Enrollment Reporting roster file within 60 days.
Condition During compliance testing of 14 student records, it was found that 1 student—representing
approximately 7% of the sample—was not reported to NSLDS in a timely manner, exceeding the required
reporting deadlines.
Cause The untimely reporting resulted from a lapse in internal controls over the enrollment reporting process,
possibly due to oversight or insufficient monitoring of reporting schedules.
Effect Failure to report enrollment status changes promptly can lead to incorrect deferment or repayment
statuses for student borrowers, potentially affecting their financial obligations and the federal government's
ability to manage the student loan portfolio effectively.
Repeat Finding This is not a repeat finding.
Recommendation We recommend that the College review and enhance its procedures for monitoring and
reporting enrollment status changes. This could involve implementing automated alerts, providing additional
staff training, or establishing more robust internal checks to ensure adherence to reporting deadlines.
Management’s Response Management concurs with this finding. See Management’s Response and
Corrective Action plan.