Finding 514357 (2024-004)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2024-12-16

AI Summary

  • Core Issue: The District's accounting function lacks adequate segregation of duties due to being managed by only two individuals.
  • Impacted Requirements: This situation compromises internal controls, which are essential for effective financial management.
  • Recommended Follow-Up: The District should implement duty segregation where feasible and ensure the Board actively reviews all financial information.

Finding Text

Finding Number: 2024-004. Criteria or specific requirement: The accounting function should be controlled by a sufficient number of individuals in order to have adequate segregation of duties. Condition: The District's accounting function is controlled by a limited number of individuals resulting in inadequate segregation of duties. Context: The District's accounting function is mainly controlled by one bookkeeper and one administrative assistant. Effect: The limited number of personnel hinders the overall effectiveness of internal controls. Cause: The District is unable to hire an adequate number of staff to increase the effectiveness of internal controls. Recommendation: The District should segregate duties where possible. The Board should be aware of this problem and closely review and approve all financial-related information. Management's Response: The District has reviewed and continues to review its financial policies and procedures to better segregate duties where possible. The Superintendent continually reminds the Board about their responsibility in regards to reviewing and approving financial items and asking questions. It is not cost-feasible to hire additional personnel.

Corrective Action Plan

FINDINGS- MAJOR FEDERAL AWARD PROGRAMS AUDIT Material Weakness U.S. Department of Education- Education Stabilization Fund Under the Coronavirus Aid, Relief and Economic Security Act- AL 84.425 Finding No.: 2024-004 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Recommendation: The District should segregate duties where possible. The Board should be ware of this problem and closely review and approve all financial related information. Action Taken: The District concurs with the recommendation. The District has reviewed and continues to review its financial policies and procedures to better segregate duties where possible. The Superintendent continually reminds the Board of their responsibility in regards to review and approving financial items and asking questions. It is not cost feasible to hire additional personnel.

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 514355 2024-005
    Material Weakness
  • 514356 2024-005
    Material Weakness
  • 1090797 2024-005
    Material Weakness
  • 1090798 2024-005
    Material Weakness
  • 1090799 2024-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $210,105
84.027 Special Education Grants to States $200,679
84.010 Title I Grants to Local Educational Agencies $195,648
10.553 School Breakfast Program $87,416
84.425 Education Stabilization Fund $55,709
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $22,865
84.358 Rural Education $20,197
93.778 Medical Assistance Program $19,698
10.579 Child Nutrition Discretionary Grants Limited Availability $10,160
84.424 Student Support and Academic Enrichment Program $9,143
84.173 Special Education Preschool Grants $7,960
10.649 Pandemic Ebt Administrative Costs $653