We have received and reviewed the comments in your audit report, which you provided following the audit of our financial statements for the fiscal year ending June 30, 2023. Below is our detailed response to the findings and recommendations: Finding 2023-001: Significant Deficiency in Internal Control over compliance related to reporting, specifically the Federal Audit Clearinghouse Data Collection Form - Modified and Repeated
Criteria or Specific Requirements:
Uniform Guidance 2 CFR 200.512(a) requires recipients expending $750,000 or more in Federal awards during their fiscal year to submit the data collection and reporting package within the earlier 30 calendar days after the receipt of the auditor’s report(s) or nine months after the end of the audit period.
Auditor's Recommendation:
Harshwal recommends that the Organization (Jewish Family Services of Silicon Valley, JSFSV) evaluate its policies and procedures regarding report submission to ensure the timely submission of all compliance reports. In addition, the Organization should maintain documentation to support the appropriate and timely submission of the single audit (SF-SAC form).
Management Response:
JFSSV acknowledges the delay in completing the FY23 audit. The unforeseen need for an additional auditor, identified during the FY22 audit process, significantly impacted our timeline. Despite this challenge, JFSSV promptly engaged a new auditing firm to
ensure continuity and accuracy in our financial reporting.
JFSSV has implemented proactive measures to streamline its audit preparation and
submission processes to prevent similar delays in the future. These include
enhancing internal review procedures, ensuring clear communication with auditors,
and allocating sufficient resources for timely compliance with reporting
requirements, federal regulations, and guidelines.
JFSSV's progress is as follows:
• FY22 audit was completed by June 24, 2023.
• FY23 audit is on track for completion by December 2024.
• FY24 audit is targeted for completion by March 2025, ensuring compliance
with federal reporting timelines.
JFSSV is fully committed to maintaining and improving its financial and operational
controls. We will continue to monitor corrective actions and adjust our policies and
procedures as necessary to prevent similar issues in the future.