Finding 513967 (2023-006)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-12-12
Audit: 332172
Organization: City of Poughkeepsie (NY)

AI Summary

  • Core Issue: The City failed to submit the single audit report on time, violating 2 CFR 200.412.
  • Impacted Requirements: Non-compliance with federal reporting deadlines as outlined in 2 CFR 200.512.
  • Recommended Follow-up: The City should implement stronger internal controls to ensure timely completion and submission of future audit reports.

Finding Text

2023-006. Single Audit Report Submission Criteria or specific requirement (including statutory, regulatory, or other citation): In accordance with 2 CFR 200.412, the City is required to complete and submit the data collection form within the earlier of 30 days after receipt of the auditor’s report, or nine months after the end of the audit period. Condition and Context: The City did not submit the required reporting package within the required period for submission. Cause: Lack of internal controls to ensure an independent audit was completed timely. Effect or potential effect: The City did not comply with the requirements of 2 CFR 200.512. Questioned costs: None. Identification as a repeat finding, if applicable: Repeat of finding 2022-008. Recommendation: The City should develop a course of action to ensure that future single audit reports are completed and submitted to the Federal Audit Clearinghouse in accordance with the requirements of 2 CFR 200.512. Views of responsible officials: As detailed in the Corrective Action Plan, management has agreed to the findings and recommendation noted above.

Corrective Action Plan

2023-006 Single Audit Report Submission Although management acknowledges that the City’s annual financial statement and single audits have not been completed timely, we also note that it was the only issue identified in the federal single audit. The City has invested significant time and resources to bring its accounting and reporting current. The City’s timeliness has improved each year since 2020 and the 2023 single audit will be submitted 3 months earlier than the prior year. Management anticipates this issue being fully corrected by September 2025 with the timely filing of the 2024 audit. Dr. Brian Martinez, Commissioner of Finance, is responsible for ensuring that this corrective action is completed.

Categories

Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1090409 2023-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $7.97M
14.871 Section 8 Housing Choice Vouchers $6.74M
14.218 Community Development Block Grants/entitlement Grants $1.30M
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $114,500
16.609 Project Safe Neighborhoods $103,577
20.205 Highway Planning and Construction $86,161
16.738 Edward Byrne Memorial Justice Assistance Grant Program $14,453
16.607 Bulletproof Vest Partnership Program $9,947
20.616 National Priority Safety Programs $1,191