Finding Text
Federal Agency: U.S. Department of Education
Federal Program Name: Student Financial Assistance Cluster
Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants
84.033 – Federal Work Study Program
84.038 – Federal Perkins Loan Program
84.063 – Federal Pell Grant Program
84.268 – Federal Direct Student Loans
84.379 - Teacher Education Assistance for College and Higher Education Grant
Federal Award Identification Number and Year: N/A
Pass-Through Agency: N/A
Pass-Through Number(s): N/A
Award Period: June 1, 2023 to May 31, 2024
Type of Finding:
* Significant Deficiency in Internal Control over Compliance
* Other Matters
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days.
Condition: During our testing, it was noted that for two of 40 students, their change in status was not reported in a timely manner.
Questioned Costs: None
Context: During our testing, it was noted the University did not timely report student status changes due to a delay in the communication between University departments.
Cause: The University's process for NSLDS enrollment reporting did allow for timely reporting.
Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely.
Repeat Finding: Yes – 2023-001
Auditor’s Recommendation: We recommend the University review its reporting procedures to ensure the students’ statuses are accurately and timely reported to NSLDS as required by regulations.
Views of Responsible Officials and Planned Corrective Actions: There is no disagreement with the audit finding.