Finding 513463 (2024-001)

Finding 2024-001 – Return of Title IV Funds – Enrollment Reporting Repeat Finding: Yes Federal Program Title – U.S. Department of Education Student Financial Assistance Cluster Federal Pell Grant Program: 84.063 Federal Direct Student Loans: 84.268 Federal Work Study Program: 84.033 Federal Supplemental Educational Opportunity Grants 84.007 Federal Award Year 2023-2024 Award Numbers: P063P232988, P268K242988, P033A231227, P007A231227 Condition For three out of sixty students tested (5%) who had enrollment changes at the College, the students’ status effective dates at the campus level and program level were not reported to the National Student Loan Data System (NSLDS) accurately. Criteria CFR section 685.309 and 690.83(b)(2) requires the College to notify the NSLDS within 30 days of a change in student status or include the change in status in a response to an enrollment reporting roster within 60 days of the student’s date of determination of withdrawal. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure that enrollment status changes are reported timely. Questioned Costs There were no questioned costs related to testing of enrollment reporting. Cause The College reported the three students to the NSLDS within the 60 day requirement; however, the College used the last day of the term as the effective date instead of the last day of attendance. Prevalence Infrequent. Three out of sixty students selected for testing. Effect Failure to report status changes accurately is noncompliance with Federal regulation and could result in loss of future funding.   Recommendation We recommend the College implement review procedures to ensure that the proper effective date is being reported to the NSLDS when a student withdraws or has an enrollment status change. A system of review procedures and/or controls will ensure the College is reporting status changes accurately. Views of responsible officials We agree with this finding. See corrective action plan.