FAC Explorer

Finding 51331 (2022-002)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-04-12
Audit: 53576
Organization: Sonoran University of Health Sciences (AZ)
Auditor: Cliftonlarsonallen LLP

AI Summary

  • Core Issue: The College reported incorrect disbursement dates for Direct Loans to the COD system.
  • Impacted Requirements: The Department of Education mandates accurate reporting of disbursement dates within 15 days (34 CFR 685.309).
  • Recommended Follow-Up: Review and correct the reporting system to ensure accurate data submission to COD.

Finding Text

2022-002 Common Origination Disbursement (COD) Reporting Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Aid Cluster ALN Number: 84.268 Award Period: October 1, 2021 to September 30, 2022 Type of Finding: - Significant Deficiency in Internal Control over Compliance - Other Matters Criteria or specific requirement: The Department of Education requires the College to report the disbursement dates and amounts to the COD system within 15 days of disbursing Direct Loan (34 CFR 685.309) funds to a student. Condition: During our testing, we noted 2 of the 40 disbursements tested had incorrect direct loan disbursement dates reported to the COD system. Questioned costs: None Context: The University had two disbursement dates reported incorrectly to COD. Cause: There was an error in the reporting system that resulted in the dates being incorrectly reported. Effect: Two dates were incorrectly reported to COD. Repeat finding: No Recommendation: We recommend the reporting system be reviewed to ensure the information reported is accurate. Views of responsible officials: There is no disagreement with the audit finding.

Corrective Action Plan

2022-002 Student Financial Aid Cluster ? Assistance Listing No. Various Recommendation: We recommend the reporting system to COD be reviewed to ensure the information reported is accurate. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Financial Aid Director is meeting with a PowerFAIDS (reporting system) team member to assist me in identifying the cause for our student records to update, when data has not been modified by a financial aid staff member. Once the issue has been identified, we will document a process to ensure this occurrence does not occur in future quarters. Name(s) of the contact person(s) responsible for corrective action: Ana Borjas, Student Financial Aid Director Planned completion date for corrective action plan: April 30, 2023

Categories

Student Financial Aid Reporting Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 51332 2022-003
    Significant Deficiency
  • 627773 2022-002
    Significant Deficiency
  • 627774 2022-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $19.91M
84.033 Federal Work-Study Program $140,000