Finding 512435 (2024-002)

Finding 2024-002: Timely Single Audit Submission Criteria and Condition: Single Audits must be completed and submitted to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the issued auditors’ report. or nine months after the end of the audit period. The Single Audit was not timely completed and submitted to the Federal Audit Clearinghouse within nine months form the end of the audit period. Context: The Center provided information to their prior third party auditor in a timely fashion, however the auditor of record for the year ended June 30, 2023 was unable to process the information in a timely fashion. This resulted in the financial statements and Single Audit to not be finalized and issued in order to be submitted to the Federal Audit Clearinghouse within nine months of the end of the audit period. Effect: The data collection form and reporting package for the Single Audit for the year ended February 28, 2023 were not submitted within the specified timeframe resulting in award drawdown restrictions. Questioned Costs: None Cause: Internal controls over reporting and compliance were not effective at ensuring that the required reports were being completed and submitted in a timely manner. Recommendations: We recommend that management improve their reporting processes and controls to ensure that the Single Audit is completed and submitted to the Federal Audit Clearinghouse in a timely manner. Views of Responsible Officials and Planned Corrective Actions: Management is taking steps to improve the internal controls over financial reporting and compliance to ensure that reporting can be completed in an accurate and timely manner. In addition, management has engaged a new third party auditor to help ensure timely filing. These changes include updates of internal processes.