Finding 51118 (2022-001)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2022
Accepted
2023-04-12
Audit: 48078
Organization: City of Headland (AL)

AI Summary

  • Core Issue: The City lacks written policies, procedures, and standards of conduct as required by federal guidelines.
  • Impacted Requirements: This affects compliance with 2 CFR 200, Subparts D & E, specifically regarding financial management and payment processes.
  • Recommended Follow-Up: The Commission should develop and implement the necessary written policies and procedures to ensure compliance with federal requirements.

Finding Text

Item 2022-001 Uniform Guidance Written Policies, Procedures and Standards of Conduct (Repeat Item 2019-001) U.S. Department of Agriculture Water and Waste Disposal Systems for Rural Communities Assistance Listing #10.760 Year Ended September 30, 2022 Criteria ? Grantees should have written policies, procedures, and standards of conduct as required by 2 CFR 200, Subparts D & E of the Uniform Guidance. 2 CFR 200, Subparts D & E requires the non-Federal entity to establish and maintain written policies, procedures, and standards of conduct including internal controls over the Federal awards that provides reasonable assurance that the non-Federal entity is managing the Federal statutes, regulations, and the terms and conditions of the Federal award. Specific requirements relate to the following: ? ? 200.302 Financial management ? ? 200.305 Payment Condition ? The City does not have written policies, procedures and standards of conduct. Cause ? The entity has failed to prepare written policies, procedures, and standards of conduct as required by 2 CFR 200, Subparts D & E of the Uniform Guidance. Questioned Costs ? Not determinable Effect ? Lack of written policies, procedures, and standards of conduct could result in noncompliance related to federal awards. Recommendation ? We recommend that the Commission prepare written policies, procedures, and standards of conduct to include all the required elements as provided in 2 CFR 200, Subparts D & E of the Uniform Guidance. Management?s Response ? The City will consider all recommendations.

Corrective Action Plan

The City is in agreement with the finding noted and will consider formally documenting policies and procedures. Heather Shippey, City Clerk will be responsible for the corrective action and anticipated completion of corrective action will be taken before September 30, 2023.

Categories

Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 627560 2022-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
10.760 Water and Waste Disposal Systems for Rural Communities $592,000
20.106 Airport Improvement Program $32,000
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $15,203
45.310 Covid-19 Grants to States $14,190
21.027 Covid-19 Coronavirus State and Local Fiscal Recovery Funds $7,384
20.600 State and Community Highway Safety $2,007
20.616 National Priority Safety Programs $1,084