Finding Text
National Student Loan Data System (NSLDS) Enrollment Reporting
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
ALN Numbers: Various
Award Period: July 1, 2023 through June 30, 2024
Type of Finding:
* Significant Deficiency in Internal Control Over Compliance
* Other Matters
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition: During our testing, we noted four of the 40 student's enrollment date per NSLDS did not match the school's effective date per their records. Furthermore, one out of 40 student's program enrollment effective date did not match their enrollment effective date.
Questioned Costs: None.
Context: During our testing, it was noted the College does not have a process in place to ensure timeliness and accuracy of NSLDS reporting.
Cause: The College did not have a process in place to ensure the student who withdrew were reported timely and accurately.
Effect: The College did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely and accurately.
Repeat Finding: No.
Recommendation: We recommend the College review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations.
Views of Responsible Officials: There is no disagreement with the audit finding.