Finding 509628 (2023-003)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-11-21
Audit: 329231
Organization: Allen County (OH)

AI Summary

  • Core Issue: The County's performance reports for SLFRF funds showed discrepancies, with 75% of reports not matching accounting records, leading to potential grant award risks.
  • Impacted Requirements: Compliance with 2 CFR § 200.329(c)(1) and 31 CFR 35.4(c) for timely and accurate reporting of expenditures is crucial.
  • Recommended Follow-Up: Implement additional controls and procedures to ensure report accuracy and alignment with accounting records.

Finding Text

2 CFR § 1000.10 gives regulatory effect to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, set forth at 2 CFR part 200 for the Department of Treasury. 2 CFR 200.329(c)(1) states that non-Federal entities must submit performance reports at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. Reports submitted quarterly must be due no later than 30 calendar days after the reporting period. 31 CFR 35.4(c) requires recipients, in part, during the period of performance, to provide the Secretary of the U.S. Department of Treasury periodic reports providing detailed accounting of the uses of funds, modifications to a State or Territory's tax revenue sources, and such other information as the Secretary may require for the administration of this section. The U.S. Department of Treasury provided supplementary information on reporting requirements in its interim final rule for State and Local Fiscal Recovery Funds for 31 CFR Part 35 and provided further guidance in its Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guide. The County submitted the required SLFRF Project and Expenditure Reports; however possibly due to the failure of an existing control(s), the expenditures reported on three out of the four (seventy-fifty percent) did not agree to the accounting records with differences ranging from $27,632 to $139,044. Reporting errors could adversely affect future grant awards. An additional control(s) and/or additional procedure(s) should be implemented to help ensure accuracy of the reports.

Corrective Action Plan

Reporting Errors for the Coronavirus State and Local Recovery Funds were discovered. Reporting errors were unintentional and were a result of not more closely following the Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guide. The employee who was responsible for entering the information into the portal is no longer with Allen County. New responsible staff will be trained appropriately according to the most currently released guidance and every effort will be made to ensure accuracy and complete reporting.

Categories

Subrecipient Monitoring Allowable Costs / Cost Principles Period of Performance Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 509626 2023-001
    Material Weakness Repeat
  • 509627 2023-002
    Significant Deficiency
  • 509629 2023-003
    Material Weakness
  • 1086068 2023-001
    Material Weakness Repeat
  • 1086069 2023-002
    Significant Deficiency
  • 1086070 2023-003
    Material Weakness
  • 1086071 2023-003
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
21.027 Covid-19 Coronavirus State and Local Fiscal Recovery Funds $9.67M
93.558 Temporary Assistance for Needy Families $5.39M
93.563 Child Support Enforcement $1.74M
10.760 Water and Waste Disposal Systems for Rural Communities $1.66M
93.658 Foster Care_title IV-E $1.41M
93.778 Medical Assistance Program $1.12M
93.659 Adoption Assistance $943,283
20.205 Highway Planning and Construction $859,336
93.667 Social Services Block Grant $856,393
17.258 Wia Adult Program $711,154
17.259 Wia Youth Activities $649,608
93.767 Children's Health Insurance Program $566,534
97.067 Homeland Security Grant Program $392,549
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $380,974
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $316,691
17.278 Wia Dislocated Worker Formula Grants $293,085
84.181 Special Education-Grants for Infants and Families $226,183
14.239 Home Investment Partnerships Program $195,390
93.575 Child Care and Development Block Grant $191,182
93.556 Marylee Allen Promoting Safe and Stable Families Program $148,084
17.225 Unemployment Insurance $96,797
97.042 Emergency Management Performance Grants $87,127
16.738 Edward Byrne Memorial Justice Assistance Grant Program $86,892
93.645 Stephanie Tubbs Jones Child Welfare Services Program $81,061
16.593 Residential Substance Abuse Treatment for State Prisoners $45,349
93.747 Elder Abuse Prevention Interventions Program $31,700
20.600 State and Community Highway Safety $30,429
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $25,004
17.207 Employment Service/wagner-Peyser Funded Activities $18,382
93.472 Title IV-E Prevention Program $13,174
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $12,761
17.245 Trade Adjustment Assistance $2,939
17.277 Wioa National Dislocated Workers Grants / Wia National Emergency Grants $1,134