FAC Explorer

Finding 509600 (2024-003)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2024-11-20
Audit: 329180
Organization: Concordia University, St. Paul (MN)
Auditor: Cliftonlarsonallen LLP

AI Summary

  • Core Issue: The University failed to report disbursement dates accurately to the COD system, violating Department of Education requirements.
  • Impacted Requirements: Reporting disbursement dates and amounts within 15 days as mandated by 34 CFR 690.83(b)(2) and 34 CFR 685.309.
  • Recommended Follow-Up: The University should review and improve its reporting procedures to ensure compliance and timely submission of disbursement data.

Finding Text

Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.063 – Federal Pell Grant Program 84.268 – Federal Direct Student Loans 84.379 – Teacher Education Assistance for College and Higher Education Grants Federal Award Identification Number and Year: N/A Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: July 1, 2023 to June 30, 2024 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or Specific Requirement: The Department of Education requires the College to report the disbursement dates and amounts to the Common Origination and Disbursement (COD) system within 15 days of disbursing Pell (34 CFR 690.83(b)(2) and Direct Loan (34 CFR 685.309) funds to a student. Condition: During our testing, we noted 2 of the 40 disbursements tested had incorrect disbursement dates reported to the Common Origination and Disbursement (COD) system. Questioned Costs: None Context: The University did not have an effective process in place to timely report disbursements to COD. Cause: The University does not have a process in place to accurate report Pell disbursements to COD within the required 15 days. Effect: The University is not in compliance with Department of Education regulations. Repeat Finding: No Auditors’ Recommendation: We recommend the University evaluate its procedures and policies around reporting disbursements to COD to ensure that student information is reported accurately and timely. Views of Responsible Officials and Planned Corrective Actions: There is no disagreement with the audit finding.

Corrective Action Plan

Student Financial Assistance Cluster– Assistance Listing No. Various Recommendation: We recommend that the University implement a review process as it relates to R2T4. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: A report was created in response to 2022-001 that pulls all students to verify no R2T4 are missed, it was put into place and pulled at the end of the semester. This did catch the 5 students, however, instead of running at the end of the semester, it now runs every 30 days to make sure students are processed within 45 days. Name(s) of the contact person(s) responsible for corrective action: Amanda McCaughan Planned completion date for a corrective action plan: The new process started in August 2024

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties Reporting Significant Deficiency

Other Findings in this Audit

  • 509588 2024-001
    Significant Deficiency Repeat
  • 509589 2024-001
    Significant Deficiency Repeat
  • 509590 2024-001
    Significant Deficiency Repeat
  • 509591 2024-001
    Significant Deficiency Repeat
  • 509592 2024-001
    Significant Deficiency Repeat
  • 509593 2024-001
    Significant Deficiency Repeat
  • 509594 2024-002
    Significant Deficiency Repeat
  • 509595 2024-002
    Significant Deficiency Repeat
  • 509596 2024-002
    Significant Deficiency Repeat
  • 509597 2024-002
    Significant Deficiency Repeat
  • 509598 2024-002
    Significant Deficiency Repeat
  • 509599 2024-002
    Significant Deficiency Repeat
  • 509601 2024-003
    Significant Deficiency
  • 509602 2024-003
    Significant Deficiency
  • 509603 2024-004
    Significant Deficiency
  • 509604 2024-004
    Significant Deficiency
  • 509605 2024-004
    Significant Deficiency
  • 509606 2024-004
    Significant Deficiency
  • 509607 2024-004
    Significant Deficiency
  • 509608 2024-004
    Significant Deficiency
  • 509609 2024-005
    Significant Deficiency Repeat
  • 509610 2024-006
    Significant Deficiency Repeat
  • 1086030 2024-001
    Significant Deficiency Repeat
  • 1086031 2024-001
    Significant Deficiency Repeat
  • 1086032 2024-001
    Significant Deficiency Repeat
  • 1086033 2024-001
    Significant Deficiency Repeat
  • 1086034 2024-001
    Significant Deficiency Repeat
  • 1086035 2024-001
    Significant Deficiency Repeat
  • 1086036 2024-002
    Significant Deficiency Repeat
  • 1086037 2024-002
    Significant Deficiency Repeat
  • 1086038 2024-002
    Significant Deficiency Repeat
  • 1086039 2024-002
    Significant Deficiency Repeat
  • 1086040 2024-002
    Significant Deficiency Repeat
  • 1086041 2024-002
    Significant Deficiency Repeat
  • 1086042 2024-003
    Significant Deficiency
  • 1086043 2024-003
    Significant Deficiency
  • 1086044 2024-003
    Significant Deficiency
  • 1086045 2024-004
    Significant Deficiency
  • 1086046 2024-004
    Significant Deficiency
  • 1086047 2024-004
    Significant Deficiency
  • 1086048 2024-004
    Significant Deficiency
  • 1086049 2024-004
    Significant Deficiency
  • 1086050 2024-004
    Significant Deficiency
  • 1086051 2024-005
    Significant Deficiency Repeat
  • 1086052 2024-006
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $33.89M
84.063 Federal Pell Grant Program $6.17M
84.038 Federal Perkins Loans $482,795
84.007 Federal Supplemental Educational Opportunity Grants $289,602
84.033 Federal Work-Study Program $133,000
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $76,544