Finding Text
Information on the Federal Program – Department of Education, Student Financial Assistance Cluster, Federal Pell Grant Program, CFDA 84.063; Federal Direct Student Loan Program, CFDA 84.268.
Program Year – July 1, 2023 – June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Enrollment Reporting – Under the Pell grant and loan programs, colleges must complete and return within 30 days the Enrollment Reporting roster file. Once received, the institution must update for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date and submit the changes electronically through the batch method or the NSLDS web site. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Unless the school expects to complete its next roster within 60 days, the University must notify the lender or the guaranty agency within 30 days, if it discovers that a student who received a loan either did not enroll or ceased to be enrolled on at least a half-time basis. (Pell, 34 CFR Section 690.83(b)(2); Direct Loan, 34 CFR Section 685.309(2)(i)).
Condition – Notification of the student status change (graduated, withdrew, less than half-time) did not reach the NSLDS within the required timeframe.
Questioned Costs – None – nonmonetary finding
Context – Out of a sample of 40 students from a population of 275 students who had changes in status during the year, NSLDS was not provided timely notification for 40 of the student status changes reviewed. Our sample was not, and was not intended to be, statistically valid.
Cause – Information between the University and NSLDS was not updated timely. This could have been a result of the remittance schedule between the Clearinghouse and NSLDS not being properly established to allow for timely remittance.
Effect – The status change was ultimately reported correctly to NSLDS but was not performed timely.
Identification as a Repeat Finding – Yes
Recommendation – We recommend the University ensure the
remittance schedule is properly established to allow for timely
remittance.