FAC Explorer

Finding 508200 (2020-004)

Significant Deficiency Repeat Finding
Requirement
E
Questioned Costs
-
Year
2020
Accepted
2024-11-18
Audit: 328654
Organization: American Society for Engineering Education (DC)
Auditor: Rln US LLP

AI Summary

  • Answer: The Society lacked proper documentation for stipend expenses and participant eligibility.
  • Trend: This issue highlights ongoing weaknesses in internal controls and record-keeping practices.
  • List: Recommend implementing stronger documentation policies and regular audits to ensure compliance.

Finding Text

The Society did not provide sufficient documentation to verify and support some stipend expenses for participants during the audit period. Additionally, inadequate internal controls and policies resulted in the failure to retain supporting documentation for participant eligibility.

Corrective Action Plan

The ASEE accounting department has established policies and procedures to ensure federal awards documents are stored and preserved for at least for a seven-year period or even long if necessary. However, there are in some cases where the documents were not stored, or they become not operable due to the fact of not saving the documents properly in the network.

Categories

Eligibility Internal Control / Segregation of Duties

Other Findings in this Audit

  • 508199 2020-003
    Material Weakness Repeat
  • 508201 2020-003
    Material Weakness Repeat
  • 508202 2020-004
    Significant Deficiency Repeat
  • 1084641 2020-003
    Material Weakness Repeat
  • 1084642 2020-004
    Significant Deficiency Repeat
  • 1084643 2020-003
    Material Weakness Repeat
  • 1084644 2020-004
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
12.300 Basic and Applied Scientific Research $6.25M
47.041 Engineering $2.86M