Finding 50744 (2022-001)

FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS Finding 2022-001: Identification of the Federal Program: Assistance Listing Number 10.558?Children At Risk Feeding Child and Adult Care Program (CACFP), United States Department of Agriculture. Pass-Through Entity: State of Alabama Department of Education. Award Number: AKZ_0000. Type of Finding: Material Internal Control Deficiencies. Criteria: Internal Controls are processes designed to provide reasonable assurance with regard to reliability of financial reporting, effectiveness and efficiency of operations and compliance with laws and regulations. Condition: In testing the meal distribution and reporting for the CACFP, it was determined that inconsistencies existed with the number of meals reported served and the documentation that was collected during the meal distribution. Cause: The City?s program manager for the CACFP was ineffective in accurately documenting the number of meals distributed. There was inadequate supervision and training of staff associated with the meal distribution procedures. Effect: The inconsistent and insufficient records for the CACFP prevented the City from filing for reimbursement for meals served during April and May 2022. The City had to absorb expenses for the program in the amount of $310,772. Recommendation: The program manager should review with staff all procedures for documentation of meals distributed and ensure procedures are reviewed during the training of staff working in the program. Views of Responsible Official: Management of the City of Dothan agrees with the finding. The City has conducted an internal review of the program and implemented new procedures to be followed by staff under the direction of the new program manager.