Finding 50595 (2022-002)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-06-27
Audit: 43770
Auditor: Marcum LLP

AI Summary

  • Core Issue: Reports were submitted late and lacked proper review and approval.
  • Impacted Requirements: Timely submission and documented review of financial and performance reports are mandatory.
  • Recommended Follow-Up: Management should enhance policies to ensure timely submissions and establish a clear review and approval process.

Finding Text

Finding 2022-002: Reporting ? Compliance Finding and Significant Deficiency in Internal Control Over Compliance Agency U.S. Department of Treasury pass-through from District of Columbia ALN 21.027 Federal Award Identification Number 2022-DASH-03 Condition The Organization submitted certain financial and performance reports late. The Organization was also unable to provide documentation of review and approval of performance reports by someone other than the report preparer. Context One of the four financial reports tested was submitted late. One of the two performance reports was submitted late and neither of the performance reports had documented evidence of review and approval. Criteria The Organization is required to adhere to reporting deadlines. Reports submitted to the federal government should be reviewed and approved. Cause The Organization was aware of the reporting requirements. Financial reports were delayed due to vacancies and turnover within the Finance department. Performance reports were delayed due to reported workload and resourcing. Effect This resulted in financial and performance reports submitted late and performance reports submitted without documented approvals. Questioned Cost None. Recommendations to Prevent Future Occurrences of the Deficiency Identified in the Audit Finding We recommend management review policies and procedures over reporting to ensure a review and approval process that allows for timely submission and documented approval of performance reports.

Corrective Action Plan

DISTRICT ALLIANCE FOR SAFE HOUSING, INC. AND SUBSIDIARY MANAGEMENT CORRECTIVE ACTION PLAN For the Year Ended September 30, 2022 TO: MARCUM LLP 1899 L Street NW, Suite 850 Washington, DC 20036 Audit Period: The findings from the September 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINANCIAL STATEMENT FINDINGS Finding 2022-001: Donor Restricted Net Assets ? Time Restrictions Condition and Context: Several grants and contributions had time restrictions incorrectly applied as the donor made the funds available to DASH in the current year, including the payment of those funds. Although the impact was not material, it resulted in net assets with donor restrictions being overstated in the financial statements. Recommendation: The auditors recommended additional training be delivered to enhance understanding of time restrictions under GAAP. The auditors also recommended that, as part of monthly and year-end closing procedures, analysis and reconciliations of donor-restricted net asset activity continue to be performed and all needed adjustments be posted prior to closing. Views of Responsible Officials and Planned Corrective Action: The Organization agrees with the finding and the auditors? recommendation. The Organization will update its policies and procedures to reflect the auditors? advice about what constitutes a donor time restriction under generally accepted accounting principles (GAAP). Analysis and reconciliations of donor-restricted net asset activity will continue to be performed as part of monthly and year-end closing procedures, with adjustments posted prior to closing. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Finding 2022-002: Reporting ? Compliance Finding and Significant Deficiency in Internal Control Over Compliance Condition and Context: The auditors identified that certain financial and performance reports were submitted late and documentation of review and approval of performance reports by someone other than the report preparer was not available. Recommendation: The auditors recommended that management review policies and procedures over reporting to ensure a review and approval process that allows for timely submission and documented approval of performance reports. Views of Responsible Officials and Planned Corrective Action: The Organization agrees with the finding and the auditors? recommendations. The Organization has hired a qualified finance team who have implemented a revised monthly closing routine to ensure timely submission of financial reports. The Data, Impact, Systems & Coaching (DISC) team responsible for performance reporting was expanded in FY22 to include an additional FTE to support data and reporting. Revised end-to-end processes for performance reports are being documented and implemented, including the necessary documented reviews and approvals to ensure compliance with funder and organizational requirements.

Categories

Reporting Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 627037 2022-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.239 Home Investment Partnerships Program $4.30M
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.24M
93.569 Community Services Block Grant $250,000
16.736 Transitional Housing Assistance for Victims of Domestic Violence, Dating Violence, Stalking, Or Sexual Assault $121,882
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $104,272
21.U02 American Rescue Plan of 2021 Act Covid-19 $94,659
97.024 Emergency Food and Shelter National Board Program $18,730
21.U01 American Rescue Plan of 2021 Act Covid-19 $8,157