Finding 50547 (2022-002)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2023-05-01

AI Summary

  • Core Issue: Employee background investigations are outdated, risking compliance with federal requirements.
  • Impacted Requirements: Compliance with the Indian Child Protection and Family Violence Prevention Act mandates timely background checks for employees in contact with Indian children.
  • Recommended Follow-Up: Ensure adherence to policies and procedures for background investigations to meet compliance standards.

Finding Text

Condition: During our test work over special tests and provisions, we noted that employee background investigations were outdated. Criteria: The Indian Child Protection and Family Violence Prevention Act (25 USC 3201 et seq.) requires Indian tribes and tribal organizations that receive funds under the ISDEAA or the Tribally Controlled Schools Act to conduct an investigation of the character of each individual who is employed or is being considered for employment by such Indian tribe or tribal organization in a position that involves regular contact with, or control over, Indian children. The Act further states that the Indian tribe or tribal organization may employ individuals in those positions only if the individual meet standards of character, no less stringent than those prescribed under subpart B ? Minimum Standards of Character and Suitability for Employment (25 CFR part 63), as the Indian tribe or tribal organization establishes. Cause: Turnover with School personnel led to a lapse in the required performance and documentation of background investigations. Effect: The School is not in compliance with the special tests and provisions requirements. Auditor's Recommendation: We recommend that the School ensure that employees follow the policies and procedures that are in place along with the compliance requirements for the Indian School Equalization Program and ensure that the compliance requirement is being followed. Views of Responsible Officials: The School agrees with this finding and has a plan in place to correct this.

Corrective Action Plan

Findings Related to Federal Awards Finding Number: 2022-002 ? Grant Reporting compliance requirements Responsible Persons: Executive Secretary/Human Resource Technician ? Nancy Harvey Anticipated Completion Date: February 2023 Planned Corrective Action: The school has had turnover in the Human Resources position. The school has rehired an Executive Secretary/Human Resource Technician that is experienced with the compliance requirements. She has performed updated background investigations all personnel in February of 2023.

Categories

Special Tests & Provisions

Other Findings in this Audit

  • 50546 2022-001
    Material Weakness Repeat
  • 626988 2022-001
    Material Weakness Repeat
  • 626989 2022-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $1.18M
15.042 Indian School Equalization Program $993,581
15.047 Indian Education Facilities, Operations, and Maintenance $670,851
15.046 Administrative Cost Grants for Indian Schools $484,233
84.010 Title I Grants to Local Educational Agencies $408,760
84.027 Special Education_grants to States $379,717
15.044 Indian Schools_student Transportation $126,595
10.555 National School Lunch Program $83,882
15.151 Education Program Enhancements $62,876
84.196 Education for Homeless Children and Youth $48,725
84.371 Striving Readers $40,867
84.336 Teacher Quality Partnership Grants $28,735
84.424 Student Support and Academic Enrichment Program $14,386
84.041 Impact Aid $12,792
84.369 Grants for State Assessments and Related Activities $6,465
84.358 Rural Education $2,771
93.938 Cooperative Agreements to Support Comprehensive School Health Programs to Prevent the Spread of Hiv and Other Important Health Problems $830
84.287 Twenty-First Century Community Learning Centers $108